Hyatt Regency · 12 hours ago
Administrative Assistant - Sales | Full Time, Benefits after 31 days, Paid Vacation, Free Room Nights
Jacksonville, FL
Full-time
Onsite
New Grad, Entry LevelHyatt Regency is a leading hospitality company known for its exceptional service and rewarding work environment. They are seeking a Sales Administrative Assistant to support the Sales Team by performing general office duties, processing leads, and assisting with administrative tasks to ensure a smooth sales process.
Hospitality
Responsibilities
Learn and manage digital sales systems (e.g. Envision, Opera) and understand the hotel's sales strategies (e.g. rates, fees, budgeted goals, etc.). Implement these tools and resources in order to accomplish individual and team goals and efficiently complete job duties
Support sales team in regard to entering leads and updated database information to best communicate correct and complete information to property teams
Ensure all information (copy of the signed contract, addendums, pertinent emails, etc.) is in Envision
Supporting the sales team administratively through client communication (phone, email, database) and workflow projects
Answers phones; qualifies incoming inquiry calls and ensures all inquiries are dealt with accurately timely and in a professional manner
Assist in the sales process as directed by the Sales Managers
Support as needed with marketing campaigns/projects
Provide high-level administrative support by conducting research, preparing statistical reports, and collecting and processing sensitive data
Generating reports, preparing proposals and contracts, collecting details and coordinating with clients & suppliers as directed
Manage & maintain sales executives and managers schedules, appointments and travel arrangements including expense reporting
Demonstrates awareness of established goals for each property and the role played in the Sales process to achieve and/or exceed these goals
Maintains correspondence including prospecting efforts, and thank you letters for groups
Serve as a professional liaison between all departments of the Hotel
Complete or assist with various aspects of pre-event, main event, and post-event details as assigned by Sales Managers
Maintain confidentiality of proprietary information pertaining to guests and coworkers
Acts as a Hyatt Regency Brand Ambassador in all connections and communication
Any other tasks as assigned by Director of Sales and Marketing, Associate Director of Sales, Sales Managers
Qualification
Required
A true desire to satisfy the needs of others in a fast-paced environment
Refined verbal and written communication skills are required
Professional demeanor and willingness to learn
Proficient knowledge of computer applications is required. Must be familiar with email, routine database activity, and Microsoft applications such as Word, Excel, Powerpoint, and Windows
Know how to operate printers and other standard office equipment
Must be able to prioritize tasks and handle multiple tasks simultaneously
Strong analytical, organizational and interpersonal skills are required
Candidates should be extremely detail oriented and organized
Accountability for scheduled shifts
Benefits
Health and welfare plans? We have a range of choices for you and your eligible dependents available after only 30 days of employment!
Hyatt also covers basic life insurance for all colleagues.
Opt into our 401(k) plan with match, College Saving Plan or the Employee Stock Purchase Plan.
Paid time off, holidays and sick leave, paid Family Bonding Time, Adoption Assistance, discounted and complimentary rooms at Hyatt locations across the globe, free colleague meals during shifts, complimentary or discounted parking and transportation options, and many more!
Company
Hyatt Regency
Hyatt Regency created a place designed around the power of meaningful connections.
Founded in 1957
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2006-02-13Acquired
Recent News
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2025-11-02
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