Carters Inc. · 4 days ago
Office Administrator / Executive Assistant
New York, NY
Full-time
Onsite
Senior Level
$30/hr - $41/hr
5+ years expCarter's Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing several well-known brands. The Office Administrator / Executive Assistant role involves managing office operations, supporting the Vice President, and ensuring the smooth running of administrative tasks within the organization.
Apparel & Fashion
Responsibilities
Point person on all office operation needs (i.e. project/construction management, repairs, maintenance, improvements, processes), working with IT, HR and facilities
Leads project management responsibilities and on-site support of construction and other office projects as needed
Build and maintain relationships with vendors, building staff and management to ensure office safety and prompt response to office needs (fire safety, mail and delivery process, office security)
Oversees the general wellbeing of the office, maintains organization, and coordinates with relevant teams to address any issues
Maintains kitchen and office supplies including ordering and storing
Coordinate and lead any internal office moves and office set-ups for guests (specifically visiting executives)
Acts as the liaison with external cleaning service to ensure service is meeting expectations
Provide front desk reception service (greeting guests and answering phones) as needed
Manage badge and QR code process for employees and visitors
Misc. operational support to the office
Create shipping labels for all outgoing product samples and packages
Receive all incoming packages and ensures appropriate team is notified
Is the lead for all trade show sample shipments
Liaise with shipping carrier, ensures on-time arrival and pickups at destination
Manage Vice President calendar including the executive office calendar between Carter’s and Skip Hop teams
Plan, prioritize and organize high volume of day-to-day activities, increasing efficiency for the Vice President
Process all expenses including all executive team travel and SAP invoicing (building expenses, office supplies, cleaning services, and contractors)
Arrange meetings, coordinate special events, and prepare agendas to increase executive visibility at all levels within the organization (i.e. huddles, department meetings, town halls, coffee chats, trainings and holiday celebrations)
Coordinate with Carter’s Headquarters Office in Atlanta to manage executive meetings and visits
Manage remote meetings and build relationships with Atlanta based departments
Support customer meetings, including managing food, room requirements and greeting as needed
Manage the contingent workforce process including processing contracts and managing expenses
Schedule candidate interviews (and candidate travel, as needed)
Manage and follow through on candidate expense reimbursement
Assist with planning and execution of employee engagement events
Maintain company organizational charts and employee photos
Qualification
Required
Strong organizational skills including the ability to perform and prioritize multiple tasks simultaneously with excellent attention to detail
Ability to operate independently
Ability to work autonomously with minimal direction and meet deliverables in a fast-paced environment
5+ years administrative experience supporting the Vice President level
Excellent verbal and written communication skills
Strong, intermediate skills in MS Office - Word, Excel, PowerPoint and Outlook
Ability to handle confidential and sensitive information in a professional manner
Anticipates needs with a strong sense of initiative and high level of customer service
Ability to lift and/or carry up to 20+ lbs; pulling or pushing of carts and boxes when necessary
Preferred
Previous experience supporting a remote satellite office or consumer goods/ wholesale environment
Previous successful experience supporting a team
Domestic and international travel planning experience preferred
Strong project management skills
Creative thinking and the ability to find innovative solutions
Benefits
Career Development: Success starts from within, and we have several paths from which you can choose to enhance your career evolution. From Carter’s University to Toastmasters to mentorship programs and more, we encourage you to utilize these tools to elevate your professional prowess.
Company
Carters Inc.
Carter’s, Inc.
10001+ employees
H1B Sponsorship
Carters Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (6)
2023 (4)
2022 (8)
2021 (3)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Antonio D. Robinson
Senior Vice President, General Counsel, Secretary & Chief Compliance Officer
Kareema Knighten
EA to EVP Supply Chain, SVP General Counsel, Secretary & Chief Compliance Officer & SVP CIO
Recent News
2025-09-25
2025-09-24
Company data provided by crunchbase