Idaho National Laboratory · 14 hours ago
Administrative Assistant
Idaho Falls, ID
Full-time
Onsite
Mid Level
$22.93/hr - $37.82/hr
4+ years expIdaho National Laboratory is hiring an Administrative Assistant to work on their Applied Engineering team. The role involves managing correspondence, coordinating schedules, and supporting office operations while ensuring confidentiality and security of sensitive documents.
BiofuelEnergyHomeland SecurityInformation Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Compose, edit, and proof a variety of documents, reports, and correspondence
Design and/or create charts and graphs to be used in oral presentations
Initiate and respond directly to correspondence of both routine and nonroutine nature
Respond to problems/inquires and completes periodic and special reports
Order supplies by generating requisitions through the company provided systems. Is the Point of Contact (POC) and escort for vendors performing maintenance on office equipment
Receive, refer, and/or answer inquiries regarding organizational activities
Efficiently manage and coordinate multiple calendars/schedules with accuracy and efficiency while prioritizing time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings
Support office operations by coordinating requests for information or providing general direction to others across INL
Coordinate travel accommodations for organization(s) and prepare travel expense records
Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations
Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications
Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents
Logistical space coordination and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management
Monitors status of critical items, assignments, and deadlines to ensure timely completion
May escort un-cleared visitors as requested
Other duties as assigned
Qualification
Required
High School or Equivalent and 4 years related experience
Ability to obtain and maintain a Department of Energy L clearance, which requires US Citizenship
Benefits
Medical, Dental, Vision, and Flexible Spending Accounts
401(k) with a 4.2% employer contribution and up to 4.8% match
Paid time off (personal leave)
Employee Education Program (tuition assistance)
Company
Idaho National Laboratory
Idaho National Laboratory USDOE is a research laboratory focused on the development, demonstration, and deployment of nuclear energy.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$7.5MKey Investors
US Department of EnergyU.S. Department of Homeland Security
2024-07-02Grant· $7.5M
2023-01-17Grant
Leadership Team
David Teter
Deputy Laboratory Director of Management & Operations / Chief Operations Officer
Recent News
Idaho Business Review
2026-01-16
Idaho Business Review
2026-01-09
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