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John Zink · 3 hours ago

Executive Administrative Assistant

Tulsa, OK

Full-time

Onsite

Mid Level

John Zink, a Koch Engineered Solutions company, is seeking an Executive Administrative Assistant to provide high-level administrative and operational support to senior leadership. The role involves coordinating complex schedules, managing travel arrangements, and facilitating communication across global teams to drive efficiency and business outcomes.

EnergyManufacturing

No H1B

Responsibilities

Coordinate complex calendars, meetings, and events (onsite/offsite), including logistics for global participants across multiple time zones

Facilitate strong communication and collaboration across the business, acting as a liaison and first point of contact for the team

Manage domestic and international travel arrangements, expense reports, and partner with capabilities such as IT, facilities, and HR

Organize and maintain effective communications, leveraging digital tools for document management and workflow automation

Execute tasks related to community relations and employee engagement, partnering with Public Affairs and other teams

Develop and maintain Power BI dashboards to track team KPIs, project progress, and resource allocation

Set up and manage SharePoint sites for document sharing, project collaboration, and knowledge management

Identify and implement process improvements to enhance team efficiency and productivity

Support large, diverse teams and adapt to the needs of colleagues in Europe, Asia, and the Middle East

Qualification

Microsoft Office SuitePower BISharePointEvent planningOrganizational skillsCommunication skillsAttention to detailCreativity

Required

Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams)

Demonstrated expertise in Power BI (dashboard/report creation and analysis)

Skilled in SharePoint (document/resource management, workflow automation)

Experience working with diverse cultures/teams across a multitude of time zones

Strong organizational skills, attention to detail, and ability to prioritize and execute efficiently

Proven history of discretion, careful communication, and handling confidential information

Experience planning and executing events and managing administrative projects

Creativity and initiative in making thoughtful suggestions for improvement

Must have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship

Preferred

Experience working in an engineering or manufacturing environment

Benefits

Medical

Dental

Vision

Flexible spending and health savings accounts

Life insurance

ADD

Disability

Retirement

Paid vacation/time off

Educational assistance

Infertility assistance

Paid parental leave

Adoption assistance

Company

John Zink

John Zink, a Koch Engineered Solutions business, is the leading global combustion and emission control partner, delivering exceptional, tailored solutions including industrial burners, flares, thermal oxidizers, and vapor control systems.

Founded in 1929