Robert Half · 2 weeks ago
Part-Time Administrative Coordinator
Los Angeles, CA, US
Full-time, Part-time
Onsite
Entry Level
2+ years expRobert Half is seeking a Part-Time Administrative Coordinator to serve as the primary point of contact for departmental programs and initiatives. The role involves managing office operations, supporting professional development programs, and enhancing departmental communications and outreach efforts.
ConsultingHuman ResourcesRecruitingSecurity
Responsibilities
Serve as the primary point of contact for all Department programs, projects, and initiatives
Coordinate and support public relations, outreach, and recruitment activities
Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners
Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination
Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist
Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates
Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.)
Purchase office supplies, track inventory, and maintain records of Department assets
Coordinate and manage Department mail distribution and electronic accounts
Provide administrative and logistical support for professional development offerings and certificate programs
Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts
Respond to inquiries from prospective participants and partners
Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation
Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences
Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance
Maintain and manage Department databases, interest forms, mailing lists, and contact records
Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders
Support research and evaluation processes related to Department initiatives and grants
Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes
Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities
Qualification
Required
High school diploma or equivalent required; bachelor's degree or equivalent experience preferred
Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment
Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials
Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment
Highly developed organizational, customer service, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems; ability to learn new technologies quickly
Company
Robert Half
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10001+ employees
H1B Sponsorship
Robert Half has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (31)
2022 (32)
2021 (18)
2020 (22)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Keith Waddell
President and CEO
Paul Gentzkow
President and Chief Executive Officer, Talent Solutions
Recent News
EIN Presswire
2025-04-14
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