Plona Partners · 9 hours ago
IP Litigation Legal Secretary
San Diego, CA
Full-time
Hybrid
Mid Level
$90K/yr - $130K/yrPlona Partners is an AmLaw200 firm seeking a Legal Executive Assistant for their Patent Litigation team. The role involves supporting attorneys by managing daily functions, ensuring project deadlines are met, and facilitating communication and organization within the firm.
Staffing & Recruiting
Responsibilities
Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently
Builds trust, resolves conflicts, and collaborates effectively with people at all levels of the organization
Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney
Oversee the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories
Conducts research on behalf of the attorney and practice group. Compiles information for case preparation and executive briefings
Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place
Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely and accurate manner
Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address questions or issues related to the billing process
Ensures final bills are delivered in a timely manner and initiate follow-up at the attorney’s request
Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries
Qualification
Required
Experience as a Legal Executive Assistant or similar role in a law firm, preferably in Patent Litigation
Strong organizational skills and ability to manage multiple tasks and deadlines
Excellent written and verbal communication skills
Proficiency in drafting, proofreading, and finalizing legal documents
Experience with electronic and paper filing systems, particularly in a Document Management System (DMS)
Ability to conduct research and compile information for case preparation
Strong interpersonal skills to build trust and collaborate effectively with colleagues
Experience in meeting planning and coordination
Knowledge of billing processes and ability to manage billing matters
Proficiency in calendar management and travel itinerary organization
Company
Plona Partners
Plona Partners is a boutique legal recruiting firm privileged to be positioned with one of the most high-quality, diverse, and specialized talent networks in the world of law.
Founded in 2022
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase