Plexos Group, LLC · 1 month ago
Grants and Contracts Manager (FEMA Recovery Program)
Santa Fe, NM, US
Full-time
Hybrid
Mid, Senior Level
3+ years expPlexos Group, LLC is currently seeking a Grants and Contracts Manager to oversee contract functions related to grants management and finance. The role involves managing financial aspects of disaster assistance projects, ensuring compliance with regulations, and providing support to various stakeholders involved in disaster recovery efforts.
Business IntelligenceData IntegrationIT Management
Responsibilities
Manage two core teams conducting financial and grants management services to the client, including direct supervision of staff who perform roles assistance with sub-grant analysis, reporting, and reconciliation
Manage the financial aspects of disaster assistance projects under programs such as FEMA Public Assistance, Hazard Mitigation Grant Program, and Building Resilient Infrastructure and Communities, including budgeting, forecasting, and financial reporting
Work closely with other departments, such as procurement, legal, and disaster recovery teams, to ensure cohesive project management. Serve as a primary point of contact to the clients’ Chief Financial Officers, Grants Bureau Chief, and Deputy Cabinet Secretary for Finance
Provide immediate assistance to any requests by the clients’ financial and grants management leadership teams, to satisfy requirements related to reporting, single audits, and other deliverables related to the grants and finance scope of work
Oversee the preparation, submission, and tracking of reimbursement requests to ensure timely and accurate payments. This includes review and verification that the Auditing and Reimbursement Team is conducting full and accurate reconciliations of all projects prior to approving for payment
Ensure all financial transactions comply with federal, state, and local regulations, as well as company policies
Analyze financial data related to disaster recovery projects to provide insights and recommendations for improving reimbursement processes and cost-saving opportunities
Identify and mitigate financial risks associated with disaster assistance projects
Review and approve accurate and timely financial statements and reports related to project performance and reimbursement status. As necessary, augment the team with preparation of required reporting
Assist in internal and external audits related to project financials and reimbursement processes
Work with the Auditing and Reimbursement Lead to ensure the team is providing accurate and timely support to clients and sub-recipients with questions, deliverables, and associated processes related to program administration, policies, procedures, and grant and contract management
Assist teams with obtaining and recording accurate project work records related to financial tracking and reporting. Support comprehensive document retention in compliance with State and Federal requirements
Attend and facilitate meetings with various stakeholders, including state, county, and municipal leaders, to address questions, concerns, and next steps to support financial and grants management functions
Provide technical advice and support to state and local agencies, voluntary organizations, and community leaders regarding disaster assistance funding and procedures
Ensure recipient and sub-recipient compliance with FEMA and State requirements for active disaster assistance programs
Oversee the completion of required monitoring functions, including quarterly reporting, risk assessments, etc
Maintain a regular work schedule and work extended hours when needed
Qualification
Required
3 to 5 years of work experience in project management, finance, or a related field, preferably within disaster response or public assistance programs
Strong analytical, organizational, and communication skills
Proficiency in financial software and Microsoft Office Suite
Familiarity with FEMA Public Assistance Program and Policy Guide, and other relevant disaster assistance regulations and guidelines
In-depth knowledge and ability to effectively apply knowledge of government organizations, operations and emergency management programs at the federal, state and local levels
Skilled in team management, including providing direct supervision and coaching to contract staff, ability to handle to the delivery of multiple programs simultaneously, and ability to coordinate several workstreams simultaneously
Must exemplify the firm's core mission and the values of integrity, teamwork, accountability and excellence
Must exercise excellent interpersonal skills – position continually requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with internal and external customers
Must be organized, flexible, and able to prioritize in a multi-demand and constantly changing environment
Demonstrated ability to meet multiple and sometimes conflicting deadlines without sacrificing accuracy or timeliness; ability to work independently; and to understand and effectively apply complex oral and written instructions and procedures
Ability to communicate effectively (oral and written), as well as to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals
Must be analytical, detail-oriented, and able to multi-task without sacrificing accuracy or timeliness
Ability to analyze problems, identify causative factors, and apply actions to effectively resolve current issues and prevent recurrences of problem conditions
Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Preferred
Bachelor's degree from an accredited college or university in finance, accounting, business administration, or a related field
Company
Plexos Group, LLC
Plexos Group is a leading program and construction management company.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Odom
President and CEO
Recent News
2023-04-10
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