PrideStaff · 1 week ago
Financial Administrator
West Palm Beach, FL, US
Full-time
Hybrid
New Grad, Entry, Mid Level
0+ years expPrideStaff is searching on behalf of their client, a premier manufacturer of industrial safety products, for a versatile and motivated Financial & Operations professional. This unique role involves supporting the day-to-day financial, accounting, and logistics functions across multiple small companies, providing a high-level view of global manufacturing operations.
DeliveryHuman ResourcesSmall and Medium Businesses
Responsibilities
Support daily accounting functions including vendor bills, payments, receivables, and account maintenance
Prepare monthly, quarterly, and annual financial statements
Create, analyze, and interpret complex tracking spreadsheets to drive business decisions
Manage journal entries, bill payments, and receivables while ensuring all vendor and customer records are perfectly coded
Handle the timely filing of quarterly sales and use tax returns and coordinate with third-party finance partners
Maintain the stockholder ledger and prepare critical documents for Annual General Meetings (AGM)
Liaise with FedEx, DHL, and USPS to coordinate domestic and international shipping activities
Own the Purchase Order (PO) lifecycle from placement to fulfillment
Reconcile inventory counts with shipment confirmations and manage stock levels using advanced QuickBooks features
Act as a diplomatic liaison between vendors, international customers, and internal teams
Maintain flawless physical and digital files while providing light administrative support including phone and email management
Qualification
Required
4 years of relevant experience for Financial Administrator role
6 months to 2 years of experience for Accounting & Operations Assistant role
Advanced QuickBooks Desktop Enterprise is a must (Customer and Vendor modules)
Advanced Microsoft Excel (formulas, formatting, and analysis)
Expertise in the Windows 11 environment and the full MS Office Suite (Word, PowerPoint, Outlook)
Exceptional attention to detail and organizational skills
Diplomatic and tactful communication style, especially when working with international associates
A high degree of integrity and the ability to maintain absolute confidentiality
Benefits
Growth: We are committed to your development and offer training to help you master advanced financial systems.
Environment: A professional, business-casual dress code in a dynamic, multi-company setting.
Impact: Support a company that manufactures products designed to keep people safe globally!
Company
PrideStaff
PrideStaff is a staffing and recruiting company.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tammi Taylor Heaton
Co-CEO
Christina Pugh
Chief Sales Officer (CSO)
Recent News
2026-01-15
2025-12-30
Company data provided by crunchbase