Westwood Professional Services · 10 hours ago
Billing Manager
Plano, TX
Full-time
Onsite
Mid, Senior LevelWestwood Professional Services, Inc. is seeking a dynamic Billing Manager to join their team. This role is responsible for ownership of the billing process, ensuring accurate and timely billing, resolving discrepancies, and providing strategic guidance and support to the organization.
Civil EngineeringMechanical EngineeringProfessional Services
Responsibilities
Oversee the full lifecycle of invoicing, including data verification, invoice generation, and ensuring accuracy and completeness of billing information
Lead month-end billing close procedures and reporting
Partner with project managers, organizational leadership, and other stakeholders to gather necessary billing information and resolve any billing-related issues efficiently
Become subject matter expert for billing within VantagePoint (ERP system) including but not limited to reporting, project setup, transactions, etc
Oversee Billing Team communications and offer timely guidance and support
Conduct routine review of billing data to identify and resolve discrepancies, inconsistencies and/or errors
Ensure compliance with Westwood's billing policies and procedures, as well as applicable regulatory standards
Assist with Accounts Receivable inquiries and provide resolution as needed
Prepare and provide guidance around lien waiver process as needed
Other duties as assigned
Supervise Billing staff and ensure quality/accuracy of all Biller work product
Deliver both one-on-one and group training to new Billers and Project Managers on billing processes/procedures
Coordinate and perform invoicing training for newly acquired entities
Design and conduct large-scale trainings for organizational groups as needed
Facilitate weekly billing team meetings to align priorities and address challenges
Provide expert guidance to the billing team and assist in resolving complex billing issues
Oversee team development, mentorship, performance evaluations/growth planning, and personnel decisions for assigned billing staff
Collaborate with IT on all billing related initiatives to enhance productivity and achieve organizational goals
Provide data-driven insight and foster strong relationships with internal stakeholders, including division leadership, project managers, and finance team members, to ensure effective communication and collaboration
Champion Westwood’s mission, vision and values, and promotes a 'One Team' culture
Other duties as assigned
Qualification
Required
Exceptional leadership skills
Attention to detail
Strong analytical skills
Ability to work collaboratively with cross-functional teams
Ownership of the billing process
Oversee the full lifecycle of invoicing, including data verification, invoice generation, and ensuring accuracy and completeness of billing information
Lead month-end billing close procedures and reporting
Partner with project managers, organizational leadership, and other stakeholders to gather necessary billing information and resolve any billing-related issues efficiently
Become subject matter expert for billing within VantagePoint (ERP system) including but not limited to reporting, project setup, transactions, etc
Oversee Billing Team communications and offer timely guidance and support
Conduct routine review of billing data to identify and resolve discrepancies, inconsistencies and/or errors
Ensure compliance with Westwood's billing policies and procedures, as well as applicable regulatory standards
Assist with Accounts Receivable inquiries and provide resolution as needed
Prepare and provide guidance around lien waiver process as needed
Supervise Billing staff and ensure quality/accuracy of all Biller work product
Deliver both one-on-one and group training to new Billers and Project Managers on billing processes/procedures
Coordinate and perform invoicing training for newly acquired entities
Design and conduct large-scale trainings for organizational groups as needed
Facilitate weekly billing team meetings to align priorities and address challenges
Provide expert guidance to the billing team and assist in resolving complex billing issues
Oversee team development, mentorship, performance evaluations/growth planning, and personnel decisions for assigned billing staff
Collaborate with IT on all billing related initiatives to enhance productivity and achieve organizational goals
Provide data-driven insight and foster strong relationships with internal stakeholders, including division leadership, project managers, and finance team members, to ensure effective communication and collaboration
Champion Westwood's mission, vision and values, and promotes a 'One Team' culture
Company
Westwood Professional Services
Westwood Professional Services is a architecture, engineering, and construction services.
Founded in 1972
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$13.51M2024-08-07Acquired
2024-03-04Private Equity· $7M
2023-06-30Series Unknown· $3M
Leadership Team
Bryan Powell
Chief Executive Officer
Paul Greenhagen
Board of Directors, Former CEO
Recent News
Dallas Innovates
2025-08-29
PR Newswire
2025-08-05
Venture Capital
2025-07-01
Company data provided by crunchbase