Harmony Senior Services · 5 days ago
Business Office Manager | Senior Living
Hershey, PA
Full-time
Onsite
Mid Level
3+ years expHarmony Senior Services is seeking a Business Office Manager to oversee all business and office management functions within the community. The role includes responsibilities such as resident billing, accounts payable, and managing the Concierge team, along with various HR-related tasks.
Health Care
Responsibilities
Resident Billing and Cash Receipts
Maintain and update with each change for Lease Summary, Move-In/Move-Out Report, Average Residency
Resident surveys
Accounts Payable: Code invoices, obtain necessary approvals from the Executive Director and applicable Department Heads, and forward to corporate office daily. Maintain vendor contracts and files
Declining balance spend-down sheets: Update and distribute to the appropriate Department Heads each month
Order background checks, compile test results and advise when applicant has successfully completed pre-hire process
Process new hire paperwork and ensure accuracy and completeness
Work with Department Heads to identify open positions, advertise and interview potential candidates if appropriate
Initiate and track FMLA absences (FMLA, ADA) working with Human Resource Department
Assist with associate relations and progressive counseling as needed
Overseas Worker’s Compensation forms and process for the community
Provide all departments with personnel forms and/or packets
Deliver New Hire orientation for all new hires in accordance with State regulations and Harmony Senior Services policies and procedures
Responsible for all aspects of managing the Concierge team and their scheduling to meet the business needs of the community
Payroll: Bi-weekly transmittal of payroll data to payroll servicer
Work with Benefits Coordinator to administer all benefits as applicable per associate’s status
Order associate name tags (temporary and permanent)
Track information for TB updates and Hepatitis B vaccine
Resident business files and personnel files
Qualification
Required
Three years' experience working in Accounts Payable/Receivable
Three years' experience working in Human Resources/Benefits administration
Excellent organizational, interpersonal, and communication skills
Demonstrated ability to use accounting software programs and Microsoft Office
Must be able to lift, carry, and push up to 25lbs
Demonstrated ability to meet project deadlines
Ability to analyze reports and identify issues that could affect day to day business operations
Excellent customer service skills
Preferred
AA Degree preferred in accounting or business, or equivalent experience
Benefits
401k + Fulltime & Part-time Benefits Packages
Employee Referral Bonus + Incentives (free meals, movie tickets, dining, automotive deals, retail discounts, finance/legal, consulting, electronics, and more!)
Training, Development & Career Laddering
Great work-life balance
Flexible Scheduling
Telehealth + Flex Spending + Health Savings Account Options
Company
Harmony Senior Services
Harmony Senior Services operates Independent Living, Assisted Living, and Memory Care communities up and down the East Coast.
Founded in 2008Charleston, South Carolina, USA
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Margaret Cabell
Chief Executive Officer
Benjamin Adams
Chief Financial Officer
Company data provided by crunchbase