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Phantom Fireworks · 4 hours ago

Administrative Assistant

Clearfield, UT

Full-time

Onsite

Mid Level

$18/hr - $20/hr

Phantom Fireworks is seeking an Administrative Assistant/Office Manager for their Clearfield, UT regional office/warehouse. This multifaceted role is responsible for ensuring efficient office operations and providing administrative support, while also managing office supplies and assisting with financial administration.

Consumer GoodsE-CommerceRetail

Responsibilities

Maintain a clean, organized, and well-stocked office environment

Manage office supplies, equipment, and vendor relationships

Screen and interview seasonal independent fireworks sales candidates

Manage and maintain office filing systems, both physical and electronic

Provide administrative support to warehouse manager and office staff, including scheduling appointments and communications

Prepare and edit correspondence, reports, and presentations

Answer and direct phone calls and emails

Organize and coordinate meetings, conferences, and events

Assist with onboarding new fireworks operators

Process invoices and various check requests

Maintain accurate financial records within our software

Assist in the execution of various company projects

Track seasonal project timelines

Act as a point of contact for internal and external stakeholders

Disseminate information effectively throughout the organization

Maintain professional and courteous communication

Qualification

Microsoft Office SuiteOrganizationTime ManagementAttention to DetailCommunication writtenCommunication verbalProblem-SolvingMultitaskingFinancial Management (basic)Interpersonal SkillsProject organization