McEvoy Ranch · 1 week ago
Purchasing Associate
Petaluma, CA
Full-time
Onsite
Entry, Mid Level
$25/hr - $33/hr
2+ years expMcEvoy Ranch is a family-owned working farm in Petaluma, California, known for its high-quality olive oil production. The Purchasing Associate plays a critical role in managing the procurement process, ensuring that materials and products are acquired on time and meet quality standards.
Food and BeverageFruitHealth CareWholesaleWine And Spirits
Hiring Manager
Jan Garvin
Responsibilities
Own the full purchasing cycle—from sourcing and quoting through order placement, delivery, and issue resolution
Create, review, and execute purchase orders across all company departments with speed, accuracy, and accountability
Aggressively manage vendor performance, including pricing, lead times, delivery commitments, and quality standards
Take the lead in negotiating costs, terms, and delivery timelines to support margin targets and operational needs
Monitor inventory levels and proactively adjust purchasing to prevent shortages, excess stock, or production delays
Track open orders daily, expedite late deliveries, and resolve issues before they impact operations
Maintain and optimize inventory systems (Fishbowl) and sales platforms (Shopify), ensuring all data is current and accurate
Create and maintain SKUs and UPCs (GS1) with strict attention to data integrity and consistency
Build strong, professional, long-term supplier relationships while holding vendors accountable to expectations
Produce accurate purchasing and inventory reports; identify anomalies quickly and act on them without delay
Partner closely with Accounting to ensure invoice accuracy, PO matching, and timely payments
Drive cost-saving initiatives through vendor comparisons, pricing analysis, and continuous COGS optimization
In partnership with Product Development research, vet, and onboard new vendors to support growth, capacity, and risk mitigation
Ensure all purchasing activities comply with company policies, contracts, and quality requirements
Anticipate supply chain risks and respond quickly to changes in demand, lead times, or market conditions
Qualification
Required
High school diploma or equivalent required; associate's or bachelor's degree preferred
2–4 years of purchasing or procurement experience in a fast-paced environment
Proven ability to take initiative, lead vendor conversations, and drive results independently
Strong negotiation skills with a track record of improving cost, delivery, or service levels
Highly organized, deadline-focused, and able to manage multiple priorities without losing momentum
Comfortable working in a changing, growing company where processes evolve and flexibility is required
Proficient in Microsoft Suite and Google Drive; ERP experience strongly preferred
Clear, confident communicator who can push back when needed and escalate issues appropriately
Preferred
Strong understanding of purchasing best practices and inventory management
Knowledge of Bills Of Materials and Work Orders
Ability to analyze supplier data, forecast demand, and perform cost-benefit analysis
Experience with domestic and international purchasing, including: Freight carriers and logistics coordination, Freight forwarders, tariffs, duties, customs clearance, and transit timelines, Navigating supply chain disruptions, geopolitical risk, and vendor reliability challenges
High standards for quality, accuracy, and follow-through
Company
McEvoy Ranch
McEvoy Ranch produces and supplies extra virgin organic olive oil, wines, fruits, vegetables, beauty, and health care products.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kym Hough
Chief Marketing Officer
Company data provided by crunchbase