EnviroScience, Inc. · 1 week ago
Marine Services Billing Coordinator
Stow, OH
Full-time
Onsite
Mid, Senior Level
3+ years expEnviroScience, Inc. is a company focused on providing ecological consulting and marine services. The Marine Services Billing Coordinator plays a crucial role in managing administrative tasks and financial processes to support the operations team, ensuring efficient billing and compliance with regulations.
ConsultingInformation Technology
Responsibilities
Accurately record time and expenses for on-call divers to ensure timely and precise compensation
Maintain detailed logs and reports for review and audit purposes
Manage the billing process for Marine Services, ensuring invoices are issued promptly
Prepare billing/invoices and project administration
Monitor accounts receivable and follow up on aging invoices to ensure timely payment
Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced
Coordinate travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics
Ensure that all travel complies with company policies and budget constraints
Provide detailed cost reports to management for project evaluation
Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders
Track project progress and update the project list regularly
Report billable hours for the group on a weekly basis
Manage and record expenses for Marine Services personnel, ensuring compliance with company policies
Prepare expense reports for review and approval
Manage Paycom entries and approve overtime for Marine Services personnel, ensuring accuracy and compliance with labor laws
Collaborate with HR and payroll to resolve any discrepancies
Prepare and submit Marine Services insurance payroll fund reports, ensuring accuracy and compliance with regulatory requirements
Qualification
Required
Education: Associates or Bachelor Degree in Business, Administration, Finance, Accounting or related field
Experience: Minimum of 3-5 years of experience in a similar administrative role, preferably within the Marine Services or environmental services industry
Preferred
Over 5 years of experience in administration or a related field
Experience with Workday or similar ERP management systems
Proficiency in MS Office Suite, especially Excel
Experience with financial management software and accounting systems
Strong analytical skills with a focus on financial data
Company
EnviroScience, Inc.
EnviroScience is a team of over 150 expert biologists, commercial divers, environmental engineers, and environmental scientists that provides biomonitoring, environmental compliance, restoration, and commercial diving services to federal, state, and municipal governments, the power industry, manufacturing, and private clients throughout the U.S.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2017-07-19Private Equity
Leadership Team
Martin Hilovsky
CEO
Jamie Krejsa
President / Chief Operating Officer
Company data provided by crunchbase