Ultimate Staffing · 3 weeks ago
Admin
Dallas, TX
Full-time
Onsite
Entry Level
2+ years expUltimate Staffing is seeking an Administrative Assistant to provide high-level administrative support to ensure efficient operation of the office. The role involves managing calendars, organizing filing systems, and providing general administrative support to team members and leadership.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Bri Jackman
Responsibilities
Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit correspondence, communications, presentations, and other documents
Organize and maintain electronic and physical filing systems
Handle incoming calls, emails, and mail; route messages appropriately
Assist with travel arrangements, itineraries, and expense reporting
Support event planning, team meetings, and departmental activities
Maintain office supplies inventory and coordinate with vendors as needed
Assist with data entry, reporting, and basic financial or procurement tasks
Ensure confidential handling of sensitive information
Provide general administrative support to team members and leadership
Qualification
Required
High school diploma or GED; associate degree or higher preferred
2+ years of administrative or office support experience
Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
Excellent written and verbal communication skills
Strong organizational skills with the ability to prioritize effectively
Attention to detail and a high level of accuracy
Preferred
Experience supporting management or cross‑functional teams
Familiarity with office management tools or workflow systems (e.g., SharePoint, OneDrive, CRM platforms)
Ability to handle multiple tasks with tight deadlines
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase