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Stanford University · 2 months ago

Faculty Affairs Administrator 1

Stanford, CA

Full-time

Onsite

Entry Level

$36.32/hr - $39.37/hr

1+ years exp

Stanford University is seeking a Faculty Affairs Administrator 1 in the Department of Radiology to provide administrative support for faculty transactions and processes. The role involves gathering information for faculty searches, coordinating candidate visits, and maintaining records related to faculty appointments and promotions.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Gather information for search initiations, search waivers, reappointments, and promotions

Collect applications, and provide administrative support to search and review committees; provide advice on process requirements

Post job announcements and distribute other outreach materials to attract candidates

Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements

Gather all components of the appointment/promotion form and organize in compliance with guidelines

Maintain records documenting search, recruitment, and appointment/promotion processes

Assemble and draft materials for the appointment and promotion files

Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication

Assist in coordination of visa process, as needed

Qualification

Administrative processesDatabase experienceMicrosoft Office SuiteAttention to detailEffective communicationTactComplex schedulingCommitment to safetyConfidentialityInterpersonal skills

Required

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience

High level of attention to detail and accuracy

Ability to track, monitor and adhere to deadlines

Ability to learn university systems

Experience working with databases and Microsoft Office suite

Effective communication skills

Demonstrated ability to act with tact and maintain confidentiality

Experience with complex schedules and planning

Demonstrated ability to work well with Stanford colleagues and clients and with external organizations

Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned

Benefits

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees.

Specifics about the rewards package for this position may be discussed during the hiring process.