City of Santa Rosa ยท 22 hours ago
Administrative Secretary
Santa Rosa, CA
Full-time
Onsite
Mid LevelThe City of Santa Rosa is seeking an Administrative Secretary to provide high-level administrative support within the Finance Department. The role involves assisting with budget data entry, coordinating meetings, processing invoices, and managing office supplies and equipment.
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Responsibilities
Provide skillful and professional administrative support to the respective department Director or designee
Assist and support the Administrative Services Officer (ASO) with budget data entry
Acts as the Recording Secretary for multiple Council Boards with Recording Secretary duties, including meeting coordination, meeting minutes, Legistar and web uploads, and other file management
Process invoices, requisitions (non PSA) and requests for billing
Process Department related citizen inquiries from the City Manager's Office, including Public Record Act requests
Coordinate, Review, Upload and Monitor all City Council report items in Legistar
Create personnel action forms, track evaluations, assist with recruitments and perform miscellaneous personnel tasks with the ASO
Process training and travel requests including registration, reservations, forms, etc
Back up for other divisions within Finance
Back up the Administrative Technician to support all duties within the Finance Admin Team
Coordinates Record Retention
Oversees Deferred Compensation with Payroll
Maintains Office supplies and equipment
Manages Website and INET updates
Qualification
Required
Knowledge of principles of supervision and training
Knowledge of modern office procedures and practices
Knowledge of organization, procedures, and operating details of a department or division
Knowledge of correct punctuation, spelling, and grammatical usage
Knowledge of basic business arithmetic
Knowledge of modern office equipment, including computers and word processors
Knowledge of filing, indexing, and cross-referencing methods
Knowledge of financial record keeping and reference sources
Ability to type at a speed of not less than 50 net words per minute
Ability to work under tight deadlines
Ability to learn department policies, procedures, organization, and operating details
Ability to understand the organization and operation of the City and of outside agencies
Ability to understand, interpret and apply a body of technical information beyond assigned department policies and procedures
Ability to comprehend and make inferences from written material
Ability to produce written documents using proper punctuation, grammar and spelling
Ability to plan and assign work and train other support services employees
Ability to communicate effectively both orally and in writing
Ability to communicate orally face to face and using a telephone
Preferred
Proficiency in Microsoft Office Suite and Adobe Professional (intermediate to expert level)
Benefits
Retirement through CalPERS
Your choice of Kaiser HMO or Anthem PPO
Employer paid dental and vision
Employer paid basic life insurance
Option to enroll in deferred compensation
Retiree health stipend
Flexible and dependent care spending accounts
A 4.00% salary increase effective July 2026
12 paid holidays annually, plus 1 to 3 "floating holidays" per year depending on hire date and years of service
$500 Annual wellness payment
City of Santa Rosa is an eligible employer for the Public Service Loan Forgiveness Program
Paid Family Leave
Company
City of Santa Rosa
News and highlights from the City of Santa Rosa's web.
Founded in 1868
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Tickner
Chief Information Officer
Recent News
The North Bay Business Journal
2024-06-05
The North Bay Business Journal
2024-06-05
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