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State Center Community College District · 9 hours ago

Budget Technician

Fresno, CA

Full-time

Onsite

New Grad, Entry Level

State Center Community College District is seeking a Budget Technician to perform a variety of technical and administrative duties in budget administration and monitoring. The role involves preparing and processing accounting forms, summarizing data, and ensuring compliance with funding policies and procedures.

E-LearningEducationHigher EducationUniversities

Responsibilities

Assists or participates in developing and monitoring budgets for single- and multi-year categorical and grant-funded programs; reviews Labor Distribution Reports to verify and calculate payroll and benefit costs; verifies the allowability of planned program expenditures; ensures requirements for matching and in-kind funds are planned for; runs general budget reports through spreadsheets and financial systems and calculates budgets based on fiscal cycles for District and funding sources; reviews any issues and concerns with program managers to ensure resolution

Creates expenditure forecasts; maintains separate budget and expense tracking programs to monitor expenditures for multiple funding sources; monitors encumbrances and expenditures and calculates grant budget usage and fund percentages; verifies monthly Labor Distribution Reports and takes action to correct any discrepancies; reconciles expenditures with the general ledger; ensures expenses are posted to the correct budget numbers; researches and prepares budget and expenditure adjustments and transfers to correct discrepancies and submits for manager approval

Prepares and processes for approval purchase requisitions, purchase orders and check requests, ensuring accuracy and compliance with funding source and District policies and procedures; verifies the accuracy of delivery receipts and invoices and routes for signature; compiles required documentation; routes invoices for payment; prepares and processes expense-related forms including travel and conference requests, requests for reimbursement, mileage forms and expense reports, ensuring accuracy and compliance with District policies and procedures; reconciles credit card statements

Prepares or assists in preparing and submitting for review quarterly and annual financial reports for state and federal grants, following established procedures; reviews funding agency reporting requirements and works with staff and grant monitors to verify the allowability of expenditures; with approval, formats grant data for entry into required reporting databases or billing systems

Provides administrative support for grant-funded programs; prepares and processes new hire and payroll forms and documents; researches and obtains key data and statistics from varying sources for grant reports and other documents; transfers data from District systems and programs into grant funding agency reporting systems; completes required forms and edits and formats proposal and renewal documents; manipulates grant data to fit required formats; researches and data enters required grant data and statistics into funding agency data collection systems

Maintains files and backup documentation such as time allocation worksheets in preparation for audit; assists in maintaining an asset inventory including any equipment or other items purchased using grant funds

Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District

Monitors adjunct faculty hours for programs to ensure load requirements are not exceeded per bargaining unit provisions; monitors work hours for other employees as necessary

Prepares routine drafts of contracts and MOUs for vendors delivering program services

Performs general administrative and clerical support duties as required

Performs related duties as assigned

Qualification

BudgetingGrant administrationAccounting practicesFinancial reportingData analysisCustomer serviceBusiness communicationAttention to detail

Required

District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting and related financial transactions

Paraprofessional accounting methods and practices

Business math

Use and operation of applicable modules of the District's enterprise accounting and finance systems

State and federal laws and regulations applicable to the application for and administration of grants and categorically-funded programs for a variety of programs and functions

General understanding of sources of information relating to requirements for administration of grant and categorical programs such as Title V, Education Department General Administrative Regulations (EDGAR) and 2 CFR 200

Customer service practices and etiquette

Principles and practices of sound business communication including English usage, spelling, grammar and punctuation

Office practices, procedures and equipment including appropriate software applications

Read, understand, interpret and apply state and federal requirements and guidelines for the development of program budgets and administration of grant and categorically-funded programs, particularly with regard to the allowability of expenditures

Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and with high attention to detail

Carry out work independently, ensuring a high level of accuracy