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HomeTeam4u · 10 hours ago

Property Management Assistant

Sun Prairie, WI

Full-time

Onsite

New Grad, Entry Level

$18/hr - $19/hr

HomeTeam4u is a small, fast-growing company seeking a highly organized and proactive Property Management Assistant to support their Property Management Division. This role involves coordinating tasks across multiple management companies, handling rental inquiries, and managing tenant communications.

Property ManagementReal EstateResidential

Responsibilities

Work directly with the Property Management division and coordinate daily tasks across multiple management companies

Handle incoming rental leads and follow up promptly via phone, email, and online platforms

Post, update, and manage rental listings across multiple platforms

Respond to rental inquiries and schedule property showings

Coordinate tenant move-ins, move-outs, and related documentation

Manage maintenance requests and communicate with tenants and vendors across different portfolios

Schedule repairs, track work orders, and follow up to ensure timely completion

Process tenant communications, notices, and follow-ups through online portals for multiple management companies

Maintain accurate records, files, and property-related documentation

Assist with light marketing efforts related to vacancies and rental outreach

Maintain strict confidentiality of tenant, client, and company information

Monitor property cleanliness and hygiene standards, including coordination of trash removal, common-area cleanliness, and basic property upkeep

Report property condition issues and coordinate corrective actions with vendors or maintenance teams

Work independently, show initiative, and remain reliable under indirect supervision

Qualification

Property managementVendor coordinationCommunication skillsOrganizational skillsMarketing assistance

Required

Highly organized and proactive

Ability to communicate confidently

Ability to respond quickly

Ability to thrive in a fast-paced environment

Experience managing diverse property portfolios

Ability to handle incoming rental leads and follow up promptly via phone, email, and online platforms

Experience posting, updating, and managing rental listings across multiple platforms

Ability to respond to rental inquiries and schedule property showings

Experience coordinating tenant move-ins, move-outs, and related documentation

Ability to manage maintenance requests and communicate with tenants and vendors across different portfolios

Experience scheduling repairs, tracking work orders, and following up to ensure timely completion

Ability to process tenant communications, notices, and follow-ups through online portals for multiple management companies

Experience maintaining accurate records, files, and property-related documentation

Ability to assist with light marketing efforts related to vacancies and rental outreach

Ability to maintain strict confidentiality of tenant, client, and company information

Ability to monitor property cleanliness and hygiene standards, including coordination of trash removal, common-area cleanliness, and basic property upkeep

Ability to report property condition issues and coordinate corrective actions with vendors or maintenance teams

Ability to work independently, show initiative, and remain reliable under indirect supervision