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Augusta University · 4 hours ago

Administrative Assistant 1- CSM College of Science and Math

Augusta, GA

Full-time

Onsite

Entry Level

$15/hr - $15/hr

3+ years exp

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. The Administrative Assistant 1 position will perform administrative duties for the College of Science and Mathematics students and faculty at both the Health Science and Summerville campuses, supporting the administrative functions under the direction of the Administrative Assistant to the Dean.

Higher Education

Responsibilities

Provide administrative support to the College of Science and Mathematics' administrative assistant to the Dean at both Summerville and Health Sciences campuses

Manage multiple delegated projects; prepare financial documentation (requisitions, IDR's, check requests) and maintain a financial spreadsheet of expenditures, serve as administrative representative to AU committees, serve as backup in promotion/tenure process activities, assist with events, manage printer/copier repairs and supply orders, and assist students, faculty and visitors as needed

Provide administrative support to the college's Assistant and Associate Deans in their capacity as such

Perform communications; coordinate meetings, manage reports, and ongoing spreadsheets, manage facilities requests and work orders, and attend meetings

Assume all duties for the administrative assistant to the Dean during her absence. To include coordinating meetings for the Dean, faculty, and staff as requested

Attend internal college standing meetings and follow through on resulting action items, attend meetings with HR regarding CSM hiring activity, carry out all requests from the Dean, Associate Dean, and Special Advisor to the Dean, review all requests for the Dean's approval and ensure approvals have been requested from Dean or Dean/Provost, process Dean's travel, process Dean's leave, maintain deadlines for the Dean, work with AU partners (faculty affairs, registrar's office, facilities, etc.) under the direction of the Dean, manage all current projects, assess and triage inquiries, and carry out planned college events

Perform all other job-related duties as assigned

Qualification

Microsoft OfficeAdministrative supportCustomer serviceInterpersonal skillsWritten communicationVerbal communicationConfidentialityIndependent work

Required

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions

Proficient in Microsoft Office and other computer software/databases

Excellent interpersonal, written, and verbal communication skills

Ability to maintain confidentiality

Ability to work independently