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ALPLA Group · 8 hours ago

Purchasing Coordinator

Lima, OH

Full-time

Onsite

Entry, Mid Level

2+ years exp

ALPLA Group is a global family-owned company specializing in innovative recycled packaging for major brands. The Purchasing Coordinator will be responsible for validating purchase requests, ensuring compliance with procurement policies, and managing the procurement lifecycle to support operational needs.

Manufacturing

Responsibilities

Validate incoming PRs for completeness, accuracy, and clarity — including quantity, specifications, delivery dates, cost center, and approval status

Clarify incomplete or unclear PRs directly with requestors, focusing on service scope, technical details, or preferred suppliers

Ensure compliance with procurement policies, framework agreements, sourcing thresholds, and preferred vendor requirements

Verify account assignments to confirm budget codes and cost centers are correctly applied

Determine appropriate procurement channels — spot buy, contract call-off, or catalog purchase via e-procurement systems

Escalate complex or strategic needs to category managers or strategic buyers as necessary

Convert validated PRs into POs within ERP systems (e.g., GP, D365), ensuring correct supplier, pricing, terms, incoterms, and delivery address

Track the entire PR/PO lifecycle, including order status, confirmations, deliveries, and invoice matching

Update PR/PO records as needed for changes such as quantity adjustments, delivery reschedules, or cancellations

Follow up proactively on overdue or unconfirmed items to ensure timely fulfillment

Execute operational procurement tasks for indirect and select direct materials and services

Ensure timely availability of goods and services with minimal disruption to operations

Maintain audit-compliant documentation for all purchasing activities

Act as the first point of contact for internal stakeholders on PR/PO issues

Provide guidance on PR creation, catalog use, and supplier selection

Support training and process improvements by identifying and escalating recurring quality issues

Coordinate with suppliers to confirm orders, manage lead times, and resolve delivery schedules

Process PO amendments based on supplier feedback and resolve discrepancies with invoices or deliveries

Leverage ERP and e-procurement tools for efficient processing of PRs and POs

Contribute to process improvements, including workflow enhancements, template updates, and master data accuracy

Participate in automation projects, catalog implementations, and self-service PR initiatives

Qualification

Procure-to-Pay processERP systemsMicrosoft Dynamics 365Attention to detailOrganizational skillsMicrosoft ExcelMicrosoft Office toolsEffective communication