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Ergon Inc. · 1 day ago

ISO Services - Branch Administrative Assistant - Flowood MS

Flowood, MS

Full-time

Onsite

Entry Level

2+ years exp

Ergon Inc. is an industrial service and construction company providing various maintenance and construction services. The Branch Administrative Assistant will be responsible for supporting day-to-day branch functions, ensuring accurate paperwork, and maintaining organization within the branch while promoting a positive experience for customers and employees.

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Responsibilities

Verify accuracy of paperwork

Help ensure all paperwork is complete with details and notes for each shipment

Meet deadlines set by company management or our clients for material pickup, shipment, and/or delivery

Employee safety should always be the focus, for yourself and co-workers

Be a constant advocate and promote ISO Services, keeping the company and our team in a positive light with the customers

Assist our leaders with the efficient allocation of resources (people, materials, owned equipment, rented equipment, subcontractors) to all of jobs

Maintain a clean and well-organized workspace

Maintain filing system for records of all types (paper and digital storage methods)

Accept and direct branch telephone calls

Assist with organization of owned tools, equipment, safety supplies

Assist with branch related AP/AR, credit card purchases, and customer invoicing as required

Assist with development and distribution of reports as required

Assist with timekeeping

Assist with travel arrangements

Continue to develop knowledge and experience with our construction accounting systems with the goal of increasing tasks performed in these areas

Prioritization and communication will be required when directed to perform multiple time sensitive tasks

BAA should learn inventory of products we both sell, stock, and rent

Be a resource for information on our products

Assist with material sales and rent as needed

Develop constructive relationships with co-workers throughout all of ISO Services

Assist with coordination of branch related events

Perform other duties as assigned by the Branch Manager

Support other team members in various tasks as needed to ensure smooth operations at the facility

Be willing to assist customers and provide exceptional service taking/pulling orders, and with pickups or returns when necessary

Participate in all facility inventories and assist in managing stock levels to prevent shortages

Qualification

Accounting/bookkeeping experienceMicrosoft ExcelMicrosoft WordMicrosoft OutlookAdobe AcrobatBilingualPowerPointCommunication skillsAttention to detailTeamwork mindsetProblem-solving skills