Subway · 2 months ago
Administrative Assistant
Miami, FL, USA
Full-time
Onsite
Senior Level
5+ years expSubway is a leading restaurant brand dedicated to supporting franchisees globally. They are seeking an Administrative Assistant to provide high-level administrative support to executive leadership, manage communications, and collaborate on special projects.
Food and BeverageFood ProcessingFranchiseRestaurants
No H1B
Responsibilities
Provide high level administrative support to multiple assigned executives; Manage evolving calendars, including coordinating high-level meetings, team events and arranging travel (domestic and international)
Serve as a liaison between executives and internal and external stakeholders
Screen and manage incoming communications for executives, serving as both a filter and a primary point of contact
Prepare and process expense reports and administrative invoices, in compliance with company policies
Support leadership team with special projects and administrative tasks as needed
Collaborate with Executive Assistants to schedule meetings with other C-Suite / department executives, prioritizing meetings based on urgency, available attendees, and meeting space
Provide cross coverage for the Executive Administration team; serving as back up support to other C-Suite Executives and Senior Vice Presidents as needed
Additional responsibilities that may apply due to country, location, or department differences
Qualification
Required
Bachelor's Degree
5 - 8 years of progressive administrative support experience, with a proven track record supporting senior-level leadership for 5+ years
Highly motivated and enthusiastic individual who thrives in a fast-paced environment
Possesses strong written and verbal communication skills, capable of crafting clear, polished messages
Maintains a high level of professionalism in all communications and interactions
Ability to anticipate the needs of the team and proactively address potential issues, acting as a strategic partner in daily operations
Independent judgment and ability to take initiative to plan, prioritize, and organize diversified workload
Experience handling highly sensitive communications and documents with utmost discretion
Meticulous attention to detail
Advanced proficiency in standard office productivity suites (Microsoft Outlook, PowerPoint, Word, Excel, Teams) and Smartsheets
Preferred
Bi-lingual in English and Spanish a plus
Benefits
Insurance Plans (Medical/Life)
401K
Competitive Bonus
Mobility Allowance
Tuition Reimbursement
Company Holidays
Volunteering time
And Many More…..
Company
Subway
SUBWAY is a fast food restaurant franchise that sells submarine sandwiches and salads.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$3.4B2024-05-30Debt Financing· $3.4B
2023-08-24Acquired
Leadership Team
Philippe de Grivel
CEO
Recent News
2026-01-20
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