Maury County Public Schools · 6 days ago
School Bookkeeper
Spring Hill, TN
Full-time
Onsite
New Grad, Entry Level
$34K/yr - $39K/yrMaury County Public Schools is seeking a School Bookkeeper to manage financial information related to the school site. The role involves maintaining accurate financial records, processing payments, and ensuring compliance with district policies and state guidelines.
Charter SchoolsHigher EducationSecondary Education
Responsibilities
Keep records of all salary supplements paid by the school
Transport deposits to the bank at least twice per week
Keep an accurate record of all receipts and disbursements
Maintains financial records related to student activities and/or events (e.g., ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines
Monitors financial procedures with individuals responsible for school site financial operations (e.g., student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines
Collects funds from all academic and athletic student events (e.g., ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions
Submits field trip and fundraiser documents to the central office for approval and maintains a record of these authorizations
Complete and verify all fundraiser completion listing all monies spent with funds generated from fundraiser
Submits donation letters to the central office for approval and prepares documentation of donations for audit
Requisitions and purchases all supplies and materials for the school/office and maintains the school office inventory
Process checks for payment of all school bills
Work closely with administration, faculty, and staff on a regular basis to ensure internal controls are being followed according to school board policy
Communicate needs to athletic director(s) regarding necessary paperwork for officials, i.e., completing a W-9 each year
Prepare and verify all end of month reporting ? including reconciling bank statements
Scan and/or or keep hard copies of all receipts, disbursements, fundraisers, donations, contracts, communication with outside vendors and supporting documentation
Performs general clerical functions (e.g., answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities
Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs)
Prepares written materials and electronic financial information (e.g., receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements
Processes financial information (e.g., all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing
Responds to inquiries and/or initiates requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral
Qualification
Required
Compiles financial information related to school site (e.g., accounts payable/receivables, collecting, verifying, depositing all moneys collected, write receipts.)
Keep records of all salary supplements paid by the school
Transport deposits to the bank at least twice per week
Keep an accurate record of all receipts and disbursements
Maintains financial records related to student activities and/or events (e.g., ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and state and other guidelines
Monitors financial procedures with individuals responsible for school site financial operations (e.g., student activities, fundraisers, bookstore, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines
Collects funds from all academic and athletic student events (e.g., ticket sales, yearbook purchases, etc.) for the purpose of ensuring the accuracy and timely completion of transactions
Submits field trip and fundraiser documents to the central office for approval and maintains a record of these authorizations
Complete and verify all fundraiser completion listing all monies spent with funds generated from fundraiser
Submits donation letters to the central office for approval and prepares documentation of donations for audit
Requisitions and purchases all supplies and materials for the school/office and maintains the school office inventory
Process checks for payment of all school bills
Work closely with administration, faculty, and staff on a regular basis to ensure internal controls are being followed according to school board policy
Communicate needs to athletic director(s) regarding necessary paperwork for officials, i.e., completing a W-9 each year
Prepare and verify all end of month reporting including reconciling bank statements
Scan and/or or keep hard copies of all receipts, disbursements, fundraisers, donations, contracts, communication with outside vendors and supporting documentation
Performs general clerical functions (e.g., answering telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site activities
Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs)
Prepares written materials and electronic financial information (e.g., receipt report, student fees, gifts/donations, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements
Processes financial information (e.g., all purchase orders, accounts payable, payments for officials/security for home athletic events, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices
Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing
Responds to inquiries and/or initiates requests for information (staff, administration, vendors, warehouse, District staff, etc.) regarding financial information for the purpose of providing information, direction, purchasing, and/or referral
Company
Maury County Public Schools
Maury County Public Schools is an education institution.
Founded in 1873
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jennifer Garrard
Chief Human Resources Officer
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