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Piasecki Aircraft Corporation · 3 hours ago

Executive Assistant (Temp)

Coatesville, PA

Full-time

Onsite

Mid Level

3+ years exp

Piasecki Aircraft Corporation (PiAC) is seeking an Executive Assistant & Operations Coordinator to provide comprehensive administrative support to the CEO and COO. This role is responsible for managing executive schedules and travel, facilitating internal and external communications, and maintaining the efficiency of the PiAC office and Heliplex facility.

AerospaceBusiness DevelopmentInnovation Management

Hiring Manager

Stefan Andres

Responsibilities

Manage and prioritize the CEO and COO’s calendars, including scheduling meetings, troubleshooting conflicts, and coordinating logistics for internal and external engagements

Plan and secure all necessary arrangements for domestic and international travel, including itineraries, reservations, and expense reporting

Prepare and edit correspondence, presentations, and meeting materials on behalf of leadership, ensuring accuracy and confidentiality

Coordinate staff meetings, including compiling briefing materials and documenting meeting minutes and follow-up actions

Act as a liaison between staff, leadership, and external stakeholders to ensure timely communication and project coordination

Other duties as assigned

Serve as the primary receptionist for the facility, welcoming guests, managing visitor logs, and handling incoming/outgoing mail and deliveries

Maintain office efficiency by managing inventory, ordering office supplies, and ensuring breakrooms and kitchens are stocked and organized

Coordinate employee morale events, including luncheons, holiday parties, and client meetings

Support the management of the Heliplex facility by serving as a point of contact for tenants, coordinating space walk-throughs, and assisting with tenant communication

Liaise with vendors regarding facility maintenance, cleaning, and security personnel logistics to ensure a safe and professional work environment

Support the Finance and Procurement teams by organizing vendor invoices and assisting with purchase requisitions as needed

Other duties as assigned

Qualification

Microsoft Office SuiteCalendar ManagementTravel CoordinationProfessional CommunicationPlanning SkillsOffice OrganizationConfidentiality

Required

Bachelor's degree in Business Administration or a related field (or equivalent professional experience)

3+ years of experience in an administrative, office management, or executive support role

Experience coordinating travel and managing complex calendars is required

Strong planning skills with the ability to prioritize multiple tasks in a fast-paced environment with minimal supervision

Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external partners

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new internal systems

Proven ability to handle sensitive information with confidentiality and exercise sound judgment

Willingness to handle a wide variety of tasks, from high-level scheduling to hands-on office organization