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Little City · 15 hours ago

Accounts Payable Purchasing Coordinator

Colonial Parkway - Inverness, IL 60067

Full-time

Onsite

Mid Level

$20.97/hr - $27.18/hr

4+ years exp

Little City is seeking an Accounts Payable Purchasing Coordinator to coordinate purchasing functions and oversee the accounts payable process. The role involves managing vendor relationships, processing invoices, and ensuring compliance with purchasing procedures.

EducationMedical

Responsibilities

Sage Intacct Administrator – overseeing all tasks and responsibilities; including set-ups and approval levels

Review and code invoices, obtain proper authorization, and prepare and input invoices into Sage Intacct

Respond to vendor inquires

Analyze and resolve past due balances

Review vendor statements promptly and acquire any missing invoices when needed

Oversee and provide guidance to all LC staff on invoice submission in Sage Intacct

On large orders, acquire comparison quotes to assure best possible price

Match purchase orders and receiving documents to invoices in Sage Intacct once implemented in Sage

Review pricing on a regular basis to ensure greatest cost savings

Assure that LC purchasing procedures are being adhered to

Central Supply Ordering. Includes ordering supplies, monitoring Central Supply Excel sheet to ensure proper ordering level and completion from other departments, and to communicate with Facilities and other departments regarding status of orders

Oversee agency procurement policies, making change recommendations as applicable

Follow-up with directors on missing approvals for invoices submitted in Sage

Produce open invoice report for Controller for weekly AP check run

Always maintain confidentiality

Run accounts payable checks/ACH payments, ensure accounts payable checks are mailed and/or distributed by another accounting staff member

Ensure positive pay completed before check mailings

Maintain all vendor files including electronic records in Sage, and vendor W-9’s

Complete credit applications as necessary

Follow-up on stale checks

Assist all departments/programs with major purchases and contracts for services

Manage Postage meter contracts. Obtain bids upon renewal

Review Foster Care (FC) Guardian Payout spreadsheets; maintain all FC banking information; create all payouts in Sage via check and ACH

Process Petty Cash reimbursements

Assist in the preparation and input of monthly journal entries as needed

Assist with the preparation of various audit schedules and confirmations for the year-end audit as well as other audits and reviews as necessary. Work with the auditors/reviewers as needed

Other special projects / duties as assigned by Controller or CFO

Maintains annual American Heart Association certification in First Aid and CPR

Successfully completes Little City required training, re-training, and any additional training as required by Little City policies and practices, or as assigned by his or her immediate supervisor