Columbia University Irving Medical Center · 2 hours ago
Administrative Assistant
New York, NY
Full-time
Onsite
New Grad, Entry Level
$64K/yr - $66K/yrColumbia University Irving Medical Center is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource at the Gertrude H. Sergievsky Center. This role is responsible for ensuring smooth daily office operations and providing excellent customer service to visitors and staff, while supporting various administrative and research-related activities.
MedicalTrainingUniversities
Responsibilities
Greet and assist all visitors at the front desk in a professional and welcoming manner
Answer, screen, and route incoming calls and messages
Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking
Process and distribute mail, packages, courier deliveries, and e-faxes
Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization
Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders
Perform additional administrative tasks and responsibilities as assigned
Qualification
Required
Bachelor's degree or equivalent in education and experience
This position is full-time and fully on-site
Regular and punctual attendance is required to ensure smooth daily operations
Ability to manage multiple competing priorities in a fast-paced environment
Demonstrated discretion and professionalism when handling confidential information
Preferred
Strong verbal and written communication skills
Excellent attention to detail with strong organizational and multitasking abilities
Demonstrated customer service orientation and ability to collaborate effectively within a team
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and OneDrive
Relevant administrative experience
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
Founded in 1767
10001+ employees
H1B Sponsorship
Columbia University Irving Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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