Scenic Hudson, Inc. · 2 days ago
Administrative Assistant for Parks and River Cities
Poughkeepsie, NY 12601
Full-time
Onsite
Entry, Mid Level
$23.08/hr - $26.68/hr
2+ years expScenic Hudson, Inc. is dedicated to sustaining and enhancing the Hudson Valley’s beauty and health. They are seeking an Administrative Assistant for Parks and River Cities to provide comprehensive administrative, logistical, and project coordination support, ensuring smooth day-to-day operations for both teams.
Non-profit Organization Management
Responsibilities
Maintain efficient clerical workflows and organizational systems
Organize and maintain paper and electronic files in compliance with retention standards; improve filing systems to enhance efficiency
Process team expenditures in a timely manner and track project-related costs and invoices
Administer approximately 130 annual real property tax exemption applications (renewals and new submissions)
Oversee annual public lotteries and permit administration for hunting and kayak storage
Assist staff with preparation of agreements, project documentation, deadline tracking, and vendor payment monitoring
Maintain contractor and approved vendor lists; assist with contractor bid processes
Serve as an administrator for the LOCATE database, including user profile management and data imports/exports
Schedule and coordinate off-site, in-person, and virtual team meetings
Coordinate Parks and River Cities committee meetings, including scheduling, communication with committee members, and preparation of meeting materials and draft minutes
Support directors and senior staff in scheduling and coordinating community coalition meetings with internal and external stakeholders
Assist with project coordination tasks, including preparation and distribution of agendas, minutes, and action items
Draft quarterly team updates for Scenic Hudson Land Trust board meetings
Develop familiarity with Scenic Hudson parks and respond to or direct public inquiries received via social media, email, and phone
Assist with scheduling fieldwork and related activities
Manage, track, and order donor dedication tributes and plaques for Scenic Hudson parks
Provide support for funding proposals, grant applications, and grant administration, including preparing draft requisitions
Process incoming and outgoing mail on a rotating schedule with other administrative assistants
Respond promptly to emergency calls and redirect as appropriate
Support organizational and occasional programmatic events as needed
Flexibility to work occasional evenings and weekends based on program needs
Qualification
Required
The ideal candidate is a proactive, highly organized, and detail-oriented administrative professional who thrives in both independent and team environments
This role requires excellent communication skills, strong judgment, and the ability to manage multiple priorities while maintaining professionalism and discretion
2–3 years of relevant administrative, program, or operations experience
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
Excellent written and verbal communication skills
Demonstrated ability to prioritize tasks, problem-solve, and manage deadlines
Experience working with diverse communities and a commitment to social and environmental justice
Ability to navigate multiple internal and external relationships with professionalism and discretion
Ability to lift and move up to 30 pounds
Preferred
3+ years of experience and/or a relevant college degree
Experience working in environmental, conservation, community development, or nonprofit organizations
Familiarity with collaboration tools such as Slack and Asana
Fluency in Spanish (written and spoken)
Benefits
Competitive benefits
Company
Scenic Hudson, Inc.
Scenic Hudson is a community-oriented organization that works with policymakers, municipalities, engaged citizens, and developers to ensure that the natural beauty of the Hudson Valley persists.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase