Administrative Assistant jobs in United States
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Columbia University · 15 hours ago

Administrative Assistant

positionNew York, NY
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level
money$64K/yr - $66K/yr

Columbia University is seeking a highly organized and proactive Administrative Assistant to serve as a key administrative support resource and front-facing representative of the Gertrude H. Sergievsky Center. This role is responsible for ensuring smooth daily office operations, providing excellent customer service, and supporting various administrative and research-related activities.

EducationHigher EducationMedicalTrainingUniversities
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H1B Sponsor Likelynote

Responsibilities

Greet and assist all visitors at the front desk in a professional and welcoming manner
Answer, screen, and route incoming calls and messages
Manage office supply inventory, including water deliveries, printer maintenance, toner, and coffee/tea restocking
Process and distribute mail, packages, courier deliveries, and e-faxes
Handle key card access requests, key distribution, conference room scheduling, and maintain front desk organization
Coordinate with Facilities and Housekeeping to support space maintenance, including submitting facilities work orders
Perform additional administrative tasks and responsibilities as assigned

Qualification

Microsoft OfficeCustomer serviceOrganizational skillsMultitaskingDiscretionVerbal communicationWritten communicationTeam collaboration

Required

Bachelor's degree or equivalent in education and experience
Ability to manage multiple competing priorities in a fast-paced environment
Demonstrated discretion and professionalism when handling confidential information
This position is full-time and fully on-site
Regular and punctual attendance is required to ensure smooth daily operations

Preferred

Strong verbal and written communication skills
Excellent attention to detail with strong organizational and multitasking abilities
Demonstrated customer service orientation and ability to collaborate effectively within a team
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and OneDrive
Relevant administrative experience

Company

Columbia University

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Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
dateFounded in 1754
location
New York, New York, USA
people-size10001+ employees
web-link
https://www.columbia.edu

H1B Sponsorship

Columbia University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)

Funding

Current Stage
Late Stage
Total Funding
$21.84M
Key Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M

Leadership Team

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Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
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Asaf Cidon
Assistant Professor, EE and CS
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