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Gensler · 8 hours ago

Studio Coordinator

Denver, CO

Full-time

Onsite

Mid, Senior Level

$28/hr - $38/hr

5+ years exp

Gensler is seeking a temporary Studio Coordinator to join their Denver office and support a team of industry-leading designers and architects. The role involves providing essential administrative support, fostering communication, and ensuring smooth operations within the studio environment.

ArchitectureCollaborative ConsumptionConsultingProduct DesignReal EstateSports

Responsibilities

Support Studio Principals with active calendar management, detailed travel arrangements (domestic and international) utilizing corporate travel systems, and maintaining professional state licenses and memberships

Support Studio Directors and Principal with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc

Assist Studio Director and Studio Operations Leader with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation

Assist in processing, editing, and proofing contract documents for clients and consultants

Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc

Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international)

Promote a strong studio culture by planning studio retreats, outings, and celebrations and manage the studio social budget

Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests

Coordinate physical archiving of studio projects

Work with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking; onboarding monitoring and tracking; new hire set up (in partnership with IT)

Be a resource to studio members with questions about 'how to ____.' Help network to the right people to find answers

Provide back-up to other Studio Coordinators and front desk reception; liaise with Business Operations Team (IT, Marketing, Finance, etc.)

Assist with office-wide event planning

Qualification

Administrative support experienceMicrosoft Office SuiteProject management toolsArchitecture & Design experienceAdobe Suite/InDesignSalesforce familiarityProactive attitudeCommunication skillsOrganizational skillsRelationship-building skillsAttention to detail

Required

5+ years of experience in an administrative or operational support role

Exceptional attention to detail with strong organizational and technical skills

Ability to prioritize tasks, take ownership, and demonstrate initiative with consistent follow-through

Ability to work full-time (8:30 a.m. to 5:30 p.m.) in office and additional hours as necessary

Proven success managing multiple projects and deadlines simultaneously

Excellent communication and relationship-building skills; able to interact professionally with individuals at all levels

Naturally proactive and curious, with a desire to learn and understand business

Advanced proficiency in Microsoft Office Suite, with a deep understanding of cross-application functionality to enhance collaboration, streamline communication, and improve project efficiency

Basic proficiency in Adobe Suite/InDesign required; experience with Miro is a plus

Proficiency with Microsoft Project, Visio, or other project management tools

Strong verbal and written communication skills

Experience managing multiple calendars in Outlook and coordinating complex travel arrangements