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Lighthouse Windows · 11 hours ago

Payroll Coordinator and Project Admin Assistant

Santa Clara, CA

Full-time

Onsite

New Grad, Entry Level

Lighthouse Windows is seeking a skilled Payroll and HR Coordinator and Project Admin Assistant to join their team. In this role, you will ensure employees are compensated accurately and promptly while assisting Project Managers with administrative tasks.

Building MaterialCommercialResidential

Responsibilities

Onboarding and offboarding

Review daily time records for accuracy and completeness

Process payroll-related documents

Review and process payroll for roughly 50 employees

Report Certified Payroll to LCP Tracker and upload to DIR

Communicate with the human resources team regarding any changes or updates in employee information

Monitor the electronic payment system and paycheck distribution

Maintain personnel files, salary and PTO information

Monitor different prevailing wage rates and other compensations and deductions

Comply with ADP Retirement requirements

Maintain job cost and payroll expense spreadsheets

Running reports for audits

Create new job set ups

Create change order requests and follow up on status

Apply for and renew business licenses

Request/send/track certificates of insurance

Track/Organize weekly safety meetings and safety data sheets

Assist Project Manager with glass/window/door orders

Other tasks as needed

Qualification

Payroll processingConstruction industry experienceExcel proficiencyAccounting software ADPAccounting software QBBilingual (Spanish)Organizational skillsAttention to detailWork ethicSelf-motivatedProblem-solving