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JVS SoCal · 4 hours ago

Senior Accounts Payable Specialist

Los Angeles, CA

Full-time

Onsite

Senior Level

5+ years exp

JVS SoCal is a nonprofit organization providing job training and career services. They are seeking a Senior Accounts Payable Specialist who will be responsible for the accurate processing of vendor invoices and employee expense reports, managing payment cycles, and enhancing accounts payable processes.

EmploymentNon ProfitPersonal Development

Responsibilities

Owns the full-cycle Accounts Payable process and is deemed the subject matter expert for the purchase to pay function

Processes invoices ensuring they are properly approved, correctly coded (with correct GL account, correct period, department, program, etc.) and timely entered in the system

Processes employee expense reports and Amex expense statements ensuring the reported expenses include required receipts and supporting documentation (business purpose, individuals participating in an event or meal, etc.)

Ensures invoices are paid using proper payment terms as defined by vendor terms/contracts

Maintains schedule of recurring payments ensuring vendors are paid accurately and timely

Obtains the weekly payment file from NetSuite and provides the list of payments to be made to the Controller so he/she can execute payments

Oversees vendor and internal communications and resolves outstanding issues in a timely manner

Investigates discrepancies to vendor statements

Manages new vendor setups and ensures a W9 and all required information is collected before a vendor account is created

Performs month-end close processes including accounts payable account analysis and account reconciliation. Reconciles Amex statements to Concur and NetSuite

Works with Controller to identify stale checks and void and reissue payments, as needed

Leads the annual 1099 process

Develops, implements, and maintains systems, policies & procedures to ensure timely, consistent, and efficient workflow

Performs periodic review (at least annually) of vendor activity and provides list of recommended vendor inactivation to Controller

Assists with gathering accounts payable information for audits

Proactively works on initiatives to implement operational accounting efficiencies through process improvements and control enhancements

Develops and enforces effective and efficient internal controls in the AP function to prevent double payments, ensure correct amounts are paid to the correct vendor, etc

Remains current on Accounts Payable best practices

Performs ad hoc and special projects as needed

Qualification

Accounts PayableNetSuiteExcelProcess ImprovementFull Cycle AccountingCustomer ServiceResourcefulCommunication SkillsDetail-orientedSelf-starterConfidentiality