Apply on Employer Site

Yale New Haven Health · 9 hours ago

Family Residency Program Coordinator

New London, CT

Full-time

Onsite

Entry Level

2+ years exp

Yale New Haven Health is committed to integrity, patient-centered care, respect, accountability, and compassion. The Family Residency Program Coordinator is responsible for the day-to-day functioning and coordination of the Obstetrics and Gynecology Residency Program, ensuring compliance with accreditation standards and supporting the program director's efforts.

Health Care

Responsibilities

Responsible for the day-to-day functioning and coordination of the ObGyn residency training program and provides assistance to the program director to ensure compliance with current standards established by the ACGME for accreditation

Prepares and updates all surveys and data pertaining to residents and residency program for all requestors (including ACGME/ADS, NRMP, CREOG, ABOG, etc.)

Possesses knowledge of and ongoing education of the ACGME competencies and milestones for program accreditation

Maintains all documentation for program accreditation, entering data into the RRC/ACGME (ADS) website as requested

Promptly and thoroughly prepares materials necessary for accreditation site visits. Coordinates site visit schedule, obtains rooms, food etc. and attends site visit meetings as requested

Insures all residents files are orderly and up-to-date with all required information. Coordinates and maintains records for annual OSCE (PGY 1-3) and mock oral exams (PGY 4) and files reports/results into resident files

Registers for annual CREOG In-Service Examination (two days in January of each academic year) and assures all logistics are addressed (including reserving test center, appropriate connectivity for the test center and timely submission of all documentation to CREOG)

Coordinates the functions of and takes minutes for the Clinical Competency Committee (CCC), Program Evaluation Committee (PEC) and any other meetings as requested

Oversees faculty appointment and promotion process, licensure and completion of controlled substance forms, and application for medical staff privileges for new faculty appointments and new attending physician participants for the 24/7 NEMG call coverage system

Verifies resident and faculty training and employment data as needed

Develops and maintains data systems management of program

Manages MedHub (electronic residency management program) for residency programs. Ensure schedules, evaluation tools, faculty and resident information is up-to-date. Monitors and compiles end of rotation, semi-annual and annual evaluation reports (performance of residents, faculty, outside lectureres and the program), including self, 360 degree, nursing staff and patient evaluations

Updates and maintains residency program information of Bridgeport Hospital GME website, GME Track Information System, and as needed for American Board of Obstetrics and Gynecology (ABOG) and the American College/Congress of Obstetrics and Gynecology (ACOG) websites

Monitors and compiles resident duty hour compliance (by rotation and semi-annually), case log procedures (weekly) and conference attendance

Updates policies and procedures, goals and objectives and curriculum on MedHub resident evaluation system in conjunction with the program director

Develops quarterly and annual reports as requested by Program Director for Medical Executive Committee and Graduate Medical Education Committee (GMEC)

Maintains vacation, sick and conference time, and attendance records for all residents for reporting purposes

Coordinates resident recruitment sessions

Possesses working knowledge of ERAS (Electronic Residency Application Service) web-based residency application system

Develops and maintains information materials for resident applicants

Possesses working knowledge of National Resident Matching Program (NRMP) including all deadlines. Coordinates Residency Match process including correspondence to invited candidates, scheduling and coordinating interview days including meals, coordinating and compiling evaluations from interviews, and coordinates submission of a match list and other match-related functions as needed

Coordinates all aspects of individual applicant inerviews (invitation, travel, scheduling of the interview, paperwork and meals (group diners) as needed)

Prepares contracts and credentialing/appointment paperwork

Possesses knowledge of legal issues with regards to employment, visas, discipline and healthcare requirements

Assists Medico-Legal Department concerning queries of malpractice; acts as a liaison with Human Resources, the Graduate Medical Education (GME) office, academic and clinical departments, and hospital and medical staffs

Coordinates new resident orientation

Organizes and schedules orientation activities for incoming residents to meet with staff, managers, human resources and graduate medical education

Develops and presents department orientation program presentation to all new residents with program director, associate program directors and chief residents

Coordinates resident and faculty teaching/didactic assignments and departmental Grand Rounds schedules and daytime and night call schedules

Works with designated faculty member to schedule faculty and lectureres for resident conferences

Helps create, maintain and update conference schedules

Maintains faculty (generalist) faculty schedules as well as call schedules for NEMG 24/7 call schedule by collecting call requests, also maintains faculty NEMG 24/7 night and weekend call schedules

Maintains billing for reimbursement for coverage of call shifts

Submits and verifies billing (charges) for resident/clinical service procedures, deliveries, and consultations

Provides resident support and serves as a program liaison

Provides administrative support for all resident related matters including fellowship appications, letters of recommendation and verification of residency education

Serves as a program liaison for residents and program director

Provides counseling and support to residents as needed

Schedules resident/clinic service procedures

Answers telephone calls and queries regarding the residency program

Schedules meetings as requested and sends electronic meeting requests and reminders, also types meeting minutes within 48 business hours of a meeting

Provides administrative support to the Yale School of Medicine Clerkship(s) for Medical Students and Physician's Assistant Students in Obstetrics and Gynecology and for rotating medical students from other institutions

Provides administrative secretarial support to the Yale Ob/GYN Clerkship Director at Bridgeport Hospital

Provides support for medical student orientation, administration, and evaluation (MedHub)

Coordinates medical student schedule at Bridgeport Hospital

Schedules medical student teaching/didactic sessions

Helps coordinate rotating medical students from other academic institutions

Answers telephone calls and queries regarding medical student clerkships

Qualification

MedHub managementACGME compliance knowledgeERAS knowledgeNRMP knowledgeDatabase maintenanceMedical terminologyInterpersonal skillsOrganizational skillsConfidentiality maintenanceVerbal communicationWritten communication

Required

Associate's Degree in Secretarial Science or equivalent education/experience

A minimum of two years related experience

Ability to maintain databases

Knowledge of medical terminology

Excellent interpersonal/human relations skills

Excellent verbal, written and organizational skills

Ability to maintain confidentiality

Company

Yale New Haven Health

Glassdoor3.7

Yale New Haven Health is making it easier for people to access the latest medical treatments, advanced research and innovations through our five outstanding hospitals – Yale New Haven, Bridgeport, Greenwich, Lawrence + Memorial and Westerly – and our affiliation with the prestigious Yale University and its highly-ranked Yale School of Medicine.

Founded in 1996

New Haven, Connecticut, USA

10001+ employees