Hood College · 2 hours ago
Executive Assistant, School of Behavioral and Health Sciences
Frederick, MD
Full-time
Onsite
Entry, Mid Level
$39K/yr - $43K/yr
2+ years expHood College is seeking an Executive Assistant for the School of Behavioral and Health Sciences who will provide high-level administrative support to the Dean and the School's academic departments. The role includes managing daily operations, supporting strategic initiatives, and serving as a liaison between various stakeholders.
EducationHigher EducationOffice Administration
No H1B
Responsibilities
Serves as the Executive Assistant to the Dean and provides comprehensive administrative management for the School of Behavioral and Health Sciences
Assists the Dean with meeting strategic goals and priorities
Responds independently to routine and complex inquiries on behalf of the Dean
Drafts correspondence and prepares responses involving non-routine matters for the Dean’s review and signature
Manages the Dean’s calendar, schedules meetings and appointments, and assembles briefing materials in advance
Screens mail and electronic correspondence and determines appropriate action
Completes special projects for the Dean as requested
Maintains electronic and archival filing systems, including confidential records related to personnel, students, budgets, and accreditation
Assists in the preparation of regulatory and accreditation reports
Coordinates faculty recruitment processes, including organizing application materials, scheduling interviews, and arranging travel and reimbursements
Compiles and distributes teaching schedules, office hours, classroom assignments, and final exam schedules in coordination with the Registrar’s Office
Independently resolves scheduling conflicts and facilitates classroom changes to meet enrollment or technology needs
Provides onboarding and orientation for new full-time and adjunct faculty
Maintains and updates departmental manuals and procedural documentation
Orders desk and examination copies of textbooks
Plans and coordinates school-wide events, conferences, and special programs
Arranges guest speakers, negotiates honoraria, secures space, coordinates catering, transportation, and promotional materials
Maintains close working relationships with Campus Safety, IT, and Facilities Management
Submits work orders, access requests, room reservations, and transportation requests
Oversees office operations and establishes priorities to ensure efficient workflows
Supervises, trains, and schedules student employees
Provides cross-coverage for other administrative offices during absences
Downloads, reviews, and analyzes monthly budget reports
Maintains and monitors departmental financial records
Tracks expenditures and reconciles accounts
Prepares requisitions and purchase orders
Independently places vendor orders and follows up as needed
Works with Accounting to ensure timely payment of invoices
Processes faculty reimbursement requests
Manages departmental supplies and inventory
Coordinates service calls for office and laboratory equipment
Serves as a primary point of contact for faculty, staff, students, and external partners
Greets visitors and manages phone and email communications
Responds to inquiries with professionalism, discretion, and diplomacy
Assists with class cancellations and student notifications
Supports exam logistics for faculty as needed
Promotes departmental and student engagement events
Qualification
Required
Associate's degree with 2-3 years office experience preferred, preferably in a higher education environment, or satisfactory combination of education and/or experience
Highly service-oriented
Ability to work and communicate effectively with individuals from all levels of the organization and outside
Capable of independent work and judgment
Ability to exercise strong time management techniques and accomplish responsibilities with enthusiasm and dedication
Proficient in MS Office tools (Microsoft Word, Excel, and PowerPoint), e-mail and Internet
Ability to learn new applications quickly including organization-wide information systems and department-specific software applications
Strong oral and written communication skills
Ability to effectively provide information and positively respond to questions from both external and internal customers both in person and by phone
Ability to write routine reports and correspondence
Proficient with statistical and financial concepts
Ability to apply those concepts to tracking, projections, goal setting and interpreting reports
Ability to draw conclusions from reports and make cost effective decisions regarding programs
Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to work independently and as a member of a group in developing and executing project plans
Ability to work in theoretical arena and apply logic as appropriate
Preferred
Bachelor's degree preferred
Benefits
Medical
Dental
Vision
Retirement
Paid time off
Tuition benefits
Company
Hood College
Hood College is a school in Frederick.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$1.2MKey Investors
Delaplaine FoundationNational Science FoundationCommunity Foundation of Frederick County
2025-12-18Grant· $0.02M
2025-09-19Grant· $1M
2024-09-25Grant· $0.1M
Leadership Team
Debbie Ricker
Interim President
Recent News
2025-10-31
2025-10-20
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