Duquesne Club · 2 days ago
Human Resources Assistant
Duquesne Club
Full-time
Onsite
Mid Level
3+ years expDuquesne Club is a prestigious private city club with over 150 years of excellence, seeking a detail-oriented and service-focused Human Resources/Payroll Assistant. This role provides administrative support to the HR and Payroll Department, ensuring compliance, accuracy, and a positive employee experience while handling various HR-related tasks.
Responsibilities
Practice safety first and emergency guidelines following all procedures set by the club, state, and Allegheny County
Assist in ensuring Club compliance with all applicable local, state, and federal employment laws and regulations, including hospitality-specific training requirements
Maintain strict confidentiality and security of all sensitive employee, payroll, and HR-related information, records and files
Become knowledgeable in all aspects of the collective bargaining agreement as it relates to HR, payroll, staffing, scheduling, rules of conduct, etc
Serve as point of contact for employees and management regarding HR-related inquiries, including payroll, benefits, policies, procedures, etc
Support the recruitment of all club positions, including job postings, applicant screening/tracking, reference checks, and background checks
Administer and continually evaluate the new hire on-boarding and orientation process to ensure a consistent and welcoming experience. The onboarding process includes an initial orientation and then follow up to ensure employee is becoming acclimated to the Club. Process to include handbook review, uniform fitting, locker allocation, Club tour, etc
Create, maintain and audit employee personnel files (paper and electronic), ensuring accuracy and completeness
Ensure completion and timely processing of all required new-hire documentation, including I-9 verification in accordance with federal and state guidelines
Assist with employee training initiatives, including communication and implementation of new or updated policies and procedures
Processing of bi-weekly payroll for hourly and salaried staff, including accurate tip uploads
Processing of monthly payroll for pensioners
Assist with payroll audits, reconciliations and issue resolution as needed
Generate HR and payroll reports from the HRIS system and assist with analysis and reporting requirements
Serves as the primary liaison for employee benefit plans, maintaining a thorough understanding of plan offerings to respond to employee inquires
Reconcile monthly benefit invoices to ensure accuracy and proper employee enrollment
Assist with annual open enrollment and benefits communication
Mange the Club’s workers compensation claims process from intake through resolution. Conduct accident intake interview. Submit claim through the insurance portal. Coordinate follow-up with insurance carriers and employees. Monitoring work restrictions and return to work status. Informing department heads of employee status throughout the process
Participate as the HR representative in the safety committee
Assist with training employees on new policies and procedures, etc
Assist with employee engagement events, charitable drives, wellness programs, bulletin boards, newsletters, etc
Attend scheduled meetings as requested
Participate in workshops, seminars, and training programs (at Club’s expense) to enhance HR and payroll knowledge
Support and encourage a collaborative, respectful, and team-oriented workplace culture
May be required to perform any related duty as requested that is not listed within this job description
Qualification
Required
Minimum 3–5 years of progressive experience in Human Resources and Payroll, preferably within hospitality, hotel, private club, or similar service-driven environments
Working knowledge of HR compliance, payroll processing, and employee relations
Experience working with a collective bargaining agreement is strongly preferred but not required
Proficiency with HRIS/payroll systems; experience with automated payroll platforms is a plus
Strong interpersonal skills with the ability to interact professionally with employees at all levels
Excellent verbal and written communication skills
High attention to detail, organization, and accuracy
Ability to manage multiple priorities and deadlines in a fast-paced environment
Sound judgment, discretion, and professionalism when handling confidential matters
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); HRIS reporting experience preferred but not required
Preferred
Experience working with a collective bargaining agreement is strongly preferred but not required
HRIS reporting experience preferred but not required
Benefits
Medical Insurance with monthly co-premium payroll deduction.
Health Reimbursement Account (HRA) and Flexible Spending Account (FSA) options.
Vision, Dental, Short-term and Long-term Disability, Life Insurance – provided at no cost.
Paid Time Off (PTO) and 401(k) with annual fixed contribution and match.
Employee Assistance Program (EAP) and discounted memberships at a local gym.
Supplemental Insurance Packages through Colonial Life and Pet Insurance.
Employee Dining Room offers a complimentary meal/shift.
Company
Duquesne Club
Founded in 1873, the Duquesne Club has evolved from a fraternity of prominent industrialists into the finest city club in the country.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase