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Octagon · 10 hours ago

Operations Coordinator (Strategy)

United States

Full-time

Remote

Entry Level

$60K/yr - $70K/yr

1+ years exp

Octagon is a global sports, entertainment, and experiential marketing firm recognized as one of the Best Places to Work in Sports. The Operations Coordinator (Strategy) will support the Strategy team by organizing projects, maintaining workflows, and implementing new tools and processes to enhance efficiency and collaboration.

AdvertisingBrand Marketing

Growth Opportunities

Responsibilities

Support weekly Strategy status meetings by preparing agendas, tracking updates, and capturing next steps

Maintain project trackers, timelines, and documentation to ensure all deliverables stay on schedule

Help organize and maintain digital filing systems and shared team folders to improve accessibility and consistency

Join key meetings as needed, take notes, and share recaps with relevant stakeholders

Assist in developing and documenting team procedures and processes

Support case study development and project debrief meetings when projects wrap

Manage intake for new strategy requests and assist in setting up briefing meetings

Help translate new briefs into actionable next steps or work plans

Support the creation of project estimates and scope documents under the guidance of team leads

Request and track project time codes to ensure accurate reporting

Maintain visibility into team workloads and help update internal resourcing tools

Track billable and non-billable hours to ensure accurate reporting

Assist with onboarding and offboarding processes for new or transitioning team members

Support management of team budgets, vendor setups, and invoice processing

Act as the company’s AI conduit, partnering with engineers and project teams to develop new workflows, naming conventions, and documentation standards that unlock AI-driven efficiencies

Help document and test new AI workflows, naming conventions, and file structures

Promote AI adoption by helping teammates learn new tools and best practices

Qualification

Project coordinationAI tools experienceMicrosoft Office SuiteAttention to detailProactivityCollaborationOrganizational skills

Required

1–2 years of experience in operations, project coordination, or a related role—preferably supporting strategy, marketing, or creative teams

Curious and organized, with a natural drive to make systems and processes run more smoothly

Comfortable working in spreadsheets, trackers, and shared team tools

Interest or experience with AI tools and technologies, with an eagerness to experiment and learn

Strong attention to detail and follow-through—you like closing the loop and keeping things on track

Proactive, reliable, and collaborative—you know when to take initiative and when to ask questions

Proficiency with Microsoft Office Suite (Copilot, PowerPoint, Word, Excel, Teams)

Benefits

Unlimited PTO policy – we understand you need time for play!

Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!

Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status

Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)

Pretax Transportation/Commuter Benefits and Parent Travel Program

Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more

Discount portal for everyday goods and services

Employee Resource Groups and inclusive diversity programming and initiatives

Personal Development programs