Keilhauer ยท 15 hours ago
Government Contracts Specialist
California, United States
Full-time
Hybrid
Mid Level
$75K/yr - $80K/yr
3+ years expKeilhauer is a privately owned, design-focused contract furniture manufacturer founded in 1981. The Government Contracts Specialist oversees the planning, execution, management, and delivery of government contracts, working closely with the VP of Sales to develop strategies and ensure compliance with contract terms and deadlines.
Manufacturing
Responsibilities
Support and collaborate with external government consultants, Catalyst Consulting Group and The Gormley Group, across federal, SLED (state, local, and education), and buying co-op initiatives
Internal single point of contact / owner for all Government contract activities
Proactively evaluates potential contract opportunities for the VP of Sales and provides recommendations; collaborates with internal teams and consulting partners to prepare comprehensive responses to RFPs
Works with consulting partners, reps, and dealers to drive visibility and identify sales opportunities with various contracts
Develops and maintains a database of all sales opportunities and manages leads
Tracks win / loss ratio for all potential opportunities
Provides rep / dealer training on contract details and updates as needed
Responsible for internal compliance of existing contracts
Supports the monthly/quarterly/annual reporting activities for all public sector and buying co-op contracts
Works with Finance department to ensure they have all information to pay administrative fees on time
Serves as primary owner for all terms and conditions for each contract
Works with consulting partners to ensure that all existing contracts are renewed on time
Provides support for Sales and Customer Service staff by addressing contractual inquiries and delivering training on new or amended contracts as required
Works with the Marketing department to convey key contract updates, ensuring they are communicated to all stakeholders as well as ensuring all sales collateral is current and available to reps
Collaborates with consulting partners to ensure the provision of all necessary information for effective contract management, renewal processes, and bidding opportunities
Provides guidance on contract matters to VP of Sales, Sales Managers, Sales Representatives and team members, as required
Works in collaboration with consulting partners to update and maintain contracts according to individual contract terms, including:
Letters of Supply
ANSI/BIFMA testing documents
Price Lists
Product discontinuations/deletions
Product additions
Ordering instructions
Dealer additions/deletions
Manage teaming agreements as necessary
Verifies the accuracy of commission payments
Collaborates with the VP of Sales and consulting partners to develop contract-specific pricing strategies
Qualification
Required
3 years' experience working in a fast-paced office navigating the government contracting process
Completion of a post-secondary diploma or degree in a related field
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Access; experience with SyteLine or a similar ERP is an asset
General knowledge of contract office furniture sales
Strong organizational skills and time management are essential
Experience managing and/or selling into Public Sector / Buying Co-ops
Communication: Must be able to interact professionally, communicate effectively and exchange information accurately with colleagues and external stakeholders through email, phone communications and face-to-face contact; employee is frequently required to talk or hear; must be able to present information to executives, public groups and customers; must have superior interpersonal, written and verbal skills; must have proven skills to interact effectively with employees in order to direct workflow, assess performance and assign duties
Mobility: Must be able to sit/stand at a computer terminal for extended periods of time; may be required to go to various locations within the organization; some reaching for items above and below desk level; some reaching, bending, squatting and stooping to access files
This position requires frequent, dynamic interaction through face-to-face contact, email and phone communications
Must be able to multi-task and handle frequent interruptions to planned work activities
Must maintain a sense of urgency under tight deadlines
Must be able to respond and adapt quickly in a dynamic and changing environment
Must be able to handle the stress of dealing with issues in a professional manner
Must be willing to participate in seminars, training and/or thought leadership relevant to the position or industry
Follows all company and OHSA Safety regulations; works in a safe manner and uses personal protective equipment, if required; reinforces housekeeping and Keilhauer's core values
Manual Dexterity & Coordination: Must have the strength, dexterity and coordination to regularly use hands and fingers to operate a computer keyboard and phone; dexterity and coordination to handle files, occasional lifting up to 10 kg
Vision: Specific vision abilities required by this job include the ability to view computer screens and documents for accuracy
Cognitive Ability: Must have the ability to read, analyze and interpret documents such as contracts, order forms, special or technical instructions and procedures; must use common sense and be able to carry out detailed written and/or oral instructions; must have strong organizational skills and excellent attention to detail
Company
Keilhauer
Keilhauer manufactures seating and tables for all the different ways people work.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase