Florida State University · 7 hours ago
Senior Administrative Specialist
Tallahassee, FL
Full-time
Onsite
Mid, Senior Level
$50K/yr - $50K/yr
4+ years expFlorida State University is one of the nation's elite research universities, and they are seeking a Senior Administrative Specialist to support the Dean of The Graduate School. The role involves managing the Dean's calendar, assisting with financial operations, and overseeing various administrative tasks.
EducationUniversities
Responsibilities
Serve as direct assistant to the Dean
Serve as the assistant to the Dean of The Graduate School
Assists with various financial, purchasing, and budgetary activities coordinated by The Graduate School and Center for Intensive English Studies (CIES)
Serves as the Travel Rep for the Graduate School and CIES
Assisting the overall administrative operations and some human resources functions of The Graduate School
Managing the office inventory and supplies, submitting various work requests to facilities or vendors, managing property, coordinating maintenance and repair of office machines, and handling correspondence
Assists with the with surveys, contact lists, front desk reception, walk in appointments, fellowships operations, waivers and other student programs held within the office
Qualification
Required
Bachelor's degree and four years of experience; or a high school diploma/equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.)
Preferred
Proven track record in office management, executive support, or higher education administration
Ability to manage multiple priorities, deadlines, and complex schedules
Strong written and verbal communication skills
Exceptional attention to detail with the ability to consistently deliver accurate work in a fast-paced, detail-oriented environment
Competence with Microsoft Office Suite, FSU financial, HR, and travel management platforms
Ability to handle sensitive information with integrity and professionalism
Skilled at anticipating needs, resolving issues, and supporting decision-making
Collaborative, diplomatic, and able to work effectively with faculty, staff, and external stakeholders
Adaptability to shift priorities and willingness to take on wide-ranging tasks
Benefits
Compensation
Benefits
Wellness
Recognition
Employee Development programs
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
H1B Sponsorship
Florida State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (108)
2023 (106)
2022 (80)
2021 (33)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Associate Director of Information Technology
Recent News
2025-11-24
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