State of Florida · 6 days ago
FINANCIAL MANAGER I - 64003504
Tallahassee, FL
Full-time
Onsite
Mid Level
$51K/yr - $75K/yrThe Florida Department of Health is dedicated to improving the health of all people in Florida. They are seeking a Financial Manager I to oversee contract and grant management, ensuring compliance with policies and conducting internal reviews for quality assurance.
Government Administration
No H1B
Responsibilities
Acts as the Division’s liaison to the Department’s Office of Contract Administration and Oversight, ensuring compliance with rules and policies
Oversees the full lifecycle of contracts and grants across Division programs
Serves as a lead contract manager in the division for specific division contracts, as assigned by the division director
Identifies new contracts yearly from the General Appropriations Act and facilitates contract managers’ assignments
Offers technical support to grant team members and serves as a backup for their programs
Assists division contract and grant managers, monitors compliance with Department policies, and conducts internal reviews and audits for quality assurance
Monitors all division contracts and grants in FACTS to ensure accuracy
Manages direct appropriated contracts and legislative member projects, coordinating closely with the Division budget coordinator and Operations Administration to ensure proper budget alignment, fiscal accuracy, and adherence to legislative mandates
Ensures timely processing of these contracts and projects while maintaining strict compliance with departmental timelines and requirements
Ensures all contract executions meet established Department deadlines, maintaining strict adherence to timelines
Manages the electronic execution process for contracts, data entry and maintenance of contract information in FACTS
Analyzes operations to recommend improvements for efficiency
Develops internal processes and workflows to ensure successful tracking of contract actions, enhancing accountability and streamlining operations through the implementation of standardized protocols, automation tools where feasible, and performance metrics for ongoing evaluation
Collaborates with cross-functional teams to pilot new initiatives, gathers feedback from stakeholders to refine approaches, and documents best practices to foster a culture of continuous improvement
Regularly reviews key performance indicators (KPIs) related to contract lifecycle management, such as turnaround times and error rates, to drive enhancements that align with departmental goals and regulatory requirements
Maintains contract and grant tracking logs, performs data entry in FACTS and ECRS, and delivers data-driven management reports with recommendations
Provides regular reports to leadership on the status of contracts, detailing progress, compliance, and any identified issues
Supports invoice processing, contract/grant monitoring (fiscal, programmatic, administrative), and provides training on contract development and administrative procedures
Mentors and trains new contract managers on policies and procedures related to contract management to ensure consistent and compliant practices
Disseminates contract information updates to contract managers and program managers in the Division to maintain alignment and awareness
Assists with budget planning and fiscal reconciliation for contract and grant spending plans
Completes monthly reviews of contract encumbrances and expenditures to ensure accuracy of both the encumbrance and contract payments
Performs other tasks as needed
Qualification
Required
Knowledge and experience in State of Florida processes for contracts and agreements, procurement, budget and fiscal reconciliation
Experience with conducting audits, process analysis, information management and contract development
Ability to supervise teams, delegate tasks, and foster collaboration
Motivates staff to meet deadlines and maintain quality standards
Florida Contract Certified Contract Manager
Knowledge of management principles and techniques
Ability to determine work priorities and adjust when necessary
Ability to assign work, track progress, and ensure proper completion of work assignments
Ability to communicate in a professional manner and offer solutions to complex problems to increase the efficiency and processes of the Division and Department
Ability to establish and maintain effective working relationships with others
Ability to solve problems and make decisions
Ability to formulate policies and procedures
Ability to work independently and in a team environment
Ability to research, understand, and apply applicable rules, regulations, policies and procedures
Ability to manage program activities and provide regular updates to Department leadership
Knowledge and skill in Excel and Microsoft Word
Preferred
Knowledge and expertise of various supporting administrative systems that the department utilizes, including but not limited to FACTS, FLAIR, FIS, FIRS, MFMP and the Budget Spending Plan
Skilled in grant budget monitoring, fiscal reconciliation, and contract development
Ability to oversee contract lifecycles, coordinate cross-functional teams, and ensure timely deliverables
Problem Identification – Recognizes and defines complex issues in contract and administrative functions
Information Gathering – Efficiently locates and evaluates relevant data to inform decision-making
Mathematics – Applies quantitative reasoning to budgets, reconciliations, and risk analysis
Judgment and Decision-Making – Assesses options based on strategic value and operational impact
Systems Evaluation – Assesses system effectiveness and identifies areas for improvement
Critical Thinking – Uses logical reasoning to develop solutions and refine processes
Coordination – Aligns efforts across units and staff to meet division-wide goals
Writing – Prepares clear, well-organized communications, reports, and policy documents
Time Management – Prioritizes tasks efficiently to manage individual and team workloads
Speaking – Communicates effectively with internal and external stakeholders
Identification of Key Causes – Determines root causes of inefficiencies and recommends practical solutions
Benefits
Annual and Sick Leave benefits
Nine paid holidays and one Personal Holiday each year
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
Retirement plan options, including employer contributions
Flexible Spending Accounts
Tuition waivers
And more!
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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