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United Way · 6 hours ago

Executive Assistant

Des Moines, IA

Full-time

Hybrid

Mid, Senior Level

$55K/yr - $62K/yr

5+ years exp

United Way is dedicated to improving lives and is seeking an Executive Assistant to support the Chief Community Impact Officer and Chief Equity and Talent Officer. The role involves providing professional administrative support, coordinating schedules, and managing communications to enhance the effectiveness of the Chief Officers while maintaining confidentiality and discretion.

EducationHealth CareNon Profit

Responsibilities

Provides confidential and professional administrative support to the Chief Officers in a manner that enhances their effectiveness and efficiency within their roles

Coordinates general administrative duties including calendars, meeting coordination, taking meeting minutes, travel arrangements, incoming and outgoing calls, correspondence and other communications in a manner that respects the confidentiality of the communication

Maintains an appropriate and clear line of communication with the Chief Officers on a regularly scheduled basis to discuss upcoming presentations, meetings, projects, travel plans, mail, invitations, and other time-sensitive topics

Uses organizational knowledge and managers’ preferences to guide decision-making and a high level of customer service

Anticipates and identifies any issues, conflicts and challenging situations and proactively resolves them in a timely manner that aligns with the preferences of the Chief Officers

Communicates in a timely and appropriate manner with executive volunteers and other leaders at United Way of Central Iowa

Creates and enhances ad hoc reports and presentations including synthesizing and organizing relevant background material and data from both internal and external sources as needed at the direction of the Chief Officers

Maintains an organized and efficient electronic and paper file management system

Provides staff support for applicable departmental meetings, initiatives, and teams as requested. This includes distributing minutes and meeting materials via an electronic portal and file maintenance. With the approval and direction of the two Chief Officers, additional administrative support may periodically be requested for the CI Sr. Officers and HR Director

Ensures a high level of confidentiality, professional discretion, proper handling, and safeguarding of classified, confidential, private and sensitive information and communications

Assists with events and significant projects for the two Chief Officers’ departments and is available to help provide support to other departments cross-functionally if needed and approved by the two Chief Officers

Collaborates cross-functionally with other staff and external committees as needed to assist with monitoring the status of relevant work projects/initiatives within the two departments to ensure timely completion

Performs other administrative duties as assigned

Aligns behavior and work with UWCI’s Code of Ethics and Organizational Values

Qualification

Administrative SupportCalendar ManagementMeeting CoordinationFile ManagementTrust BuildingRelationship ManagementDiversity AwarenessEffective CommunicationCollaborationAdaptability

Required

Provides confidential and professional administrative support to the Chief Officers in a manner that enhances their effectiveness and efficiency within their roles

Uses organizational knowledge and managers' preferences to guide decision-making and a high level of customer service

Anticipates and identifies any issues, conflicts and challenging situations and proactively resolves them in a timely manner that aligns with the preferences of the Chief Officers

Communicates in a timely and appropriate manner with executive volunteers and other leaders at United Way of Central Iowa

Maintains an organized and efficient electronic and paper file management system

Ensures a high level of confidentiality, professional discretion, proper handling, and safeguarding of classified, confidential, private and sensitive information and communications

Assists with events and significant projects for the two Chief Officers' departments and is available to help provide support to other departments cross-functionally if needed and approved by the two Chief Officers

Performs other administrative duties as assigned

Aligns behavior and work with UWCI's Code of Ethics and Organizational Values

Associate Degree

5 - 10 years of experience

English

Adaptability and Change Management

Collaborator

Cross-Functional Capability and Collaboration

Effective and Engaging Communication

Instills Trust

Relationship-Oriented

Values Differences