Menzies Aviation LATAM · 10 hours ago
Administrative Assistant
New York, New York, United States
Full-time
Onsite
Mid Level
$36.10/hr - $36.10/hr
3+ years expMenzies Aviation LATAM is a significant player in the global aviation industry, providing essential logistics services. They are seeking an Administrative Assistant to perform a variety of office support tasks, maintain organization, and assist with various administrative functions.
Airlines/Aviation
Responsibilities
Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence
Greet visitors and determine whether they should be given access to specific individuals
Maintain the working area in a neat and orderly fashion
Build professional relationships with customers and the team
Schedule and confirm appointments and maintain event Calanders
Copy, file, and maintain paper and/or electronic documents and records
Open, sort, and distribute incoming correspondence daily
Prepare outgoing packages
Assist with expense reports as needed
Monitor station supply levels and order as necessary
Prepare requisitions, orders, or other documents for purchase
Code all invoices and process to corporate A/P in a timely manner
Maintains billing records and other source documents, which accurately represent the operation of the company
Enter and track candidate background orders and coordinate drug testing
Assist with new hire paperwork
Arrange and coordinate all aspects of business trips to meet the specific needs of employees and by managing trips from start to finish
Manage tracking and reconciliation for flight cancellations
Oversee expenses and find creative solutions to control travel expenses for the company
Proactively seeks out additional work during downtime
Take on additional tasks and responsibilities as needed
Complete special projects as required
Exemplify the desired culture and philosophies of the organization
Safety and security are the responsibility of each employee
All other tasks as requested by department managers and/or the General Manager
Qualification
Required
High school diploma or equivalent
Minimum 3 years' experience working in a professional office
Highly organized with the ability to multi-task and continually prioritize
High degree of self-assuredness and maturity
Excellent communication skills and client-service orientation
Ability to work well with all levels of management, staff, and
Discrete, tactful, and highly professional
Ability to work independently with minimal
Demonstrated experience in handling sensitive and confidential
Dependable, reliable, and responsible in fulfilling obligations
Possess a valid US driver's
Ability to read, write and speak fluent English
Must pass pre-employment background and drug test
Company
Menzies Aviation LATAM
Composed of a solid leadership team, with a clear direction and always honoring our values, we have established an operational and commercial growth strategy in Latin America, to continue fulfilling our mission: We help people keep moving, delivering with precision, twenty-four hours a day, every minute of every day.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase