Oral Roberts University · 9 hours ago
Administrative Assistant - Theatre & Dance
Tulsa, OK
Full-time
Onsite
New Grad, Entry LevelOral Roberts University is a non-profit organization that focuses on making a difference in the lives of its students. They are seeking an Administrative Assistant to support the Theatre and Dance Directors and faculty with various administrative and secretarial duties while maintaining a positive atmosphere and serving as a liaison between faculty and students.
E-LearningHigher EducationUniversities
Responsibilities
Type correspondence, requisitions, department meeting agendas and minutes; update student files and budget reports; order supplies and forms
Reception duties: answer phone calls, take messages, answer questions from students and other relevant parties, direct students to proper advisor, schedule appointments for Directors and faculty, distribute forms, keep track of the office hours of faculty to assist students, assist student workers as needed, prepare and receive faxes, and answer email inquiries
Mail duties: deliver and pick up mail, sort mail, prepare and send out mailings, prepare postage/mailing request forms, prioritize mail for Directors, prepare material to be reproduced
Prepares and coordinates Box Office materials for Theatre and Dance productions. After production closes, tallies final bank, makes vault deposit, and prepare/submits Box Office report to ORU accounting office
Special hooding and departmental reception duties: set up and decorate rooms for homecoming and other departmental receptions, coordinate production of department reception/event posters and artworks, type reception programs and initiations, organize food items, hostess reception, supervise student help
Syllabi preparation: distribute syllabi to faculty for corrections; edit on department drive; incorporate new procedures; submit final version to Directors for review, make correction, upload to ORU website
Budget procedure: transfer theatre production budget from production budget format to required ORU format and make month budget reports for the Dean
Dictation duties: take minutes in department meetings from Directors and faculty members; transcribe and type the information, submit for review and make corrections
Update degree plan sheets and make catalog revisions and requisition supplies needed for department including textbooks for instructors
Create files for applicants for full-time and adjunct faculty positions and independent contractors; assist in arranging interviews for new instructors
Work with Directors and full-time faculty to schedule each semester's course offerings and establish faculty's office hours. Prepare adjunct faculty appointment and assignment forms; make sure adjunct contracts and other assignment forms are signed and delivered to Dean; prepare summer payroll schedule as requested
Assist faculty with travel requests
Atten required meetings for administrative secretaries, including training sessions as needed
Other project as requested by the school Directors or college dean
Qualification
Required
Requires a High School Diploma or GED
Secretarial or clerical experience required, including accurate keyboarding skills
Must be computer literate with proficiency in using Microsoft Office software
Must be willing to learn the Banner system and any other applications as they are introduced to the office
Good reading, mathematical, oral, written, grammatical, organizational, and interpersonal skills a must
Must be able to articulate information clearly and distinctly for the purpose of disseminating information to constituencies
Must be self-motivated, flexible, ability to multi-task, and attentive to details
Must maintain a professional demeanor
Must maintain a high level of confidentiality of information
Maintains compliance with the Family Educational Rights and Privacy Act (FERPA)
Company
Oral Roberts University
Oral Roberts University is a school in Tulsa.
Founded in 1963
501-1000 employees
H1B Sponsorship
Oral Roberts University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (11)
2023 (9)
2022 (2)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$2.2MKey Investors
U.S. Department of Education
2023-10-05Grant· $2.2M
Leadership Team
Michael Mathews
VP for Technology and Innovation - Chief Information Officer
Recent News
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