Apply on Employer Site

Massachusetts Convention Center Authority · 19 hours ago

Senior Procurement Specialist

Boston, MA, US

Full-time

Onsite

Senior Level

$80K/yr - $93K/yr

5+ years exp

The Massachusetts Convention Center Authority is seeking a Senior Procurement Specialist to manage procurement processes and vendor relationships. The role involves administering procurement workflows, supporting data management, and ensuring compliance with contract terms while identifying opportunities for efficiency and cost savings.

Event ManagementEventsHospitalityTrade Shows

Responsibilities

Assist with administering procurement-related workflows within MCCA’s ERP system (Business Central), including data entry, purchase order setup, and system maintenance

Support the development and maintenance of dashboards and reporting tools to track procurement activity, open and past due orders, and contract performance

Contribute to system updates, configuration improvements, and procurement documentation in collaboration with IT and Finance

Assist in the transition from manual to electronic procurement processes to enhance efficiency and accuracy

Coordinate the creation and management of procurement records—including system entries, contractual documentation, and collaboration with internal teams—to ensure accurate setup of contracts and Standing Orders (SOs) in Business Central, along with ongoing tracking of supporting documentation throughout the procurement lifecycle

Obtain and review competitive bids, quotes, and proposals from vendors; support internal stakeholders in evaluation and selection processes

Maintain comprehensive procurement files—both paper and electronic—including contracts, supplier agreements, software licenses, and warranties. Create and manage organized record-keeping systems and documentation for each procurement, and provide timely updates to relevant stakeholders as needed

Create and manage purchase orders, monitor deliveries, and ensure accurate receipt and inspection of goods and services

Identify opportunities for efficiencies and cost savings through better procurement planning and process improvements

Collaborate with departments to track recurring purchases and help consolidate buying where appropriate

Support surplus asset disposal, including auctions, donations, and state surplus procedures in accordance with MCCA policies

Assist in developing and revising procurement-related standard operating procedures (SOPs) and guidance materials

Support communication with vendors to ensure clarity on order specifications, delivery expectations, and contract terms

Assist with inventory control procedures, including updating warehouse pricing and collaborating with the Warehouse Manager and departmental users

Participate in tracking and reporting supplier diversity metrics in partnership with other stakeholders

Support and provide guidance on vendor relationships, contract performance, and vendor record management. Facilitate business performance reviews by working with departments to evaluate whether vendors are meeting contractual KPIs and organizational needs, and offer solutions and guidance to improve outcomes where necessary

Assist the Director collaborating with the Authority’s Owner’s Project Manager (“OPM”) on all Capital Projects regarding scheduling and contract terms and conditions

Ensure confidentiality of all contract negotiations and financial data related to purchasing activities, as well as matters relating to risk concerns

Represent the MCCA and maintain professional relationships with state and federal agencies, outside supply sources, and relevant professional associations

Remove barriers to supplier diversity by researching and analyzing small businesses to align with procurement needs; analyze and plan opportunities to increase diverse business participation

Assist in managing relationships with internal stakeholders to develop best practices and ensure adherence to internal procedures and protocols, contributing to the strategic planning and execution of bidder Q&As, bidder conferences, RFPs, and contract negotiations

Perform other duties as assigned

Qualification

Procurement SystemsMicrosoft Dynamics 365Data AnalysisPublic Procurement LawsSupplier Diversity TrackingVendor ManagementContract AdministrationOrganizational SkillsAttention to Detail

Required

Bachelor's Degree in Business Administration, Public Administration, Supply Chain Management, or a related field preferred

Minimum of 5-7 years of experience in procurement or purchasing in a public sector or similarly regulated environment

Proficient in Microsoft Excel, including the use of pivot tables, formulas, and data analysis tools to interpret and manage procurement-related data effectively

Strong organizational skills, attention to detail, and ability to meet deadlines in a fast-paced environment