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Point Blue Conservation Science · 1 day ago

Grants and Contracts Accounting Manager

Petaluma, CA

Full-time

Hybrid

Mid, Senior Level

$90K/yr - $110K/yr

2+ years exp

Point Blue Conservation Science is a nonprofit organization focused on reducing the impact of climate change and developing nature-based solutions. They are seeking an experienced Grants & Contracts Accounting Manager to oversee the management, budgeting, and compliance of over $50M in grants and contracts, ensuring effective communication and accurate financial reporting.

Animal FeedEnvironmental ConsultingNatural ResourcesService IndustryWildlife Conservation

Growth Opportunities

Responsibilities

Responsible for administration the WCB SMP and Roots block grants, including all subcontracts and sub grants

Manage the calendar to track grant requirements and deliverables. Ensure all required reports are prepared and submitted in accordance with contract or grant requirements

Maintain contract files (e.g., contracts, correspondence, modifications, data deliverables) in accordance with government regulations and Point Blue’s policies

Act as Point Blue’s liaison with funders on all financial matters. Negotiate agreements, contract terms, modifications, and manage all contract related documentation. Review and approve budgets submitted to external agencies. Review vendor contracts for compliance and recommend modifications as needed

Ensure payments to sub-recipients and vendors comply with grant requirements. Review sub-award procedures to ensure compliance and recommend changes as needed. Review and provide approval for specific sub-awards

Maintain the Schedule of Federal Expenditures for the A-133 audit. Represent Point Blue in annual A-133 audit and other federal agency reviews

Research and interpret government regulations as they apply to contracts and advise program managers of contractual rights, responsibilities, and obligations. Monitor contracts for compliance with applicable laws, regulations, and corporate policies and initiate corrective action as required

Identify, develop, implement and maintain best practices, policies, procedures, and guidelines and provide training to program staff as required to ensure compliance

Manage accounts receivable and billing for restricted grants and contracts, ensuring billings align with approved budgets, allowable costs, and award terms

Prepare, review, and submit timely and accurate invoices and financial reports to funders in compliance with grant agreements, contract terms, and reporting schedules

Compile, validate, and retain required supporting documentation for invoicing and financial reporting, ensuring compliance with Uniform Guidance (2 CFR 200) and audit standards

Prepare journal entries and corrections to ensure accurate allocation of revenues and expenses across grants, projects, and funding sources

Prepare and submit accurate and timely invoices to funders in accordance with terms and conditions of contract/grant

Perform regular reconciliations between ledgers, sub-ledgers, and grant records to ensure accuracy and compliance

Work with agencies to negotiate terms, determine budget categories, and resolve invoicing questions

Partner with CFO, Controller, and senior management in the budgeting and planning process. Provide financial analysis and budgeting support for complex grants

Collaborate with program staff and cross-functional teams to develop proposals to ensure budgets are realistic, and narratives are in line with the budget. Establish budget requirements, ensure Point Blue’s budgeting standards are met, and determine how to monitor and report the use of funds to an awarding agency. Ensure funding is used in an optimal way, including timing of releases and to strategically direct project resources

In partnership with program staff, formulate strategies for funding sources, allocation of budget, funding for hiring, areas of concern, and determining how much financing is required for the project/program to be successful

Develop relationships internally and externally to foster understanding and effective communication of Point Blue’s programs and their relevance to the outcomes in the strategic plan

Train budget managers on preparing proposal budgets and internal processes

Provide budget support for program staff

Qualification

Grants managementContract administrationFinancial reportingBudgetingGAAP knowledgeOMB CFR-200 complianceMicrosoft OfficeCommunication skillsInterpersonal skillsTeam collaborationSelf-motivation

Required

2+ years' related experience in non-profit accounting or contract/grant administration demonstrating strong knowledge of cost accounting, financial management systems, GAAP, and Federal OMB CFR-200 requirements

Experience with California State grants, including managing complex grants and contracts from conception to conclusion. Knowledge of government branch administration and how to effectively navigate the various systems for proposal and payment processing

Experience working with federal grants or cooperative agreements

Experience with creating fiscal budgets

Ability to understand and effectively communicate the business and financial implications of decisions made

Ability to effectively collaborate with internal teams and influence budget decisions

Excellent verbal and listening skills; strong oral presentation ability

Strong interpersonal, communication, and writing skills and the ability to exercise effective professional judgment

Proficient user of Microsoft Office applications including Word, Excel, and PowerPoint

Personal initiative and work collaboratively as a member of a diverse, multi-cultural team

Ability to guide and coordinate the work of others

Must be self-motivated, resourceful, results-oriented, and able to manage multiple tasks with conflicting priorities and deadlines

Bachelor's degree in accounting, a related field, or equivalent experience