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MSA Professional Services · 8 hours ago

Administrative Coordinator

Des Moines, IA

Full-time

Onsite

New Grad, Entry Level

$18/hr - $30/hr

MSA Professional Services has an opportunity for an Administrative Coordinator in their Des Moines, IA office. This role involves assisting technical professionals with various administrative tasks, including document preparation, event planning, and office organization.

ConsultingInformation Technology

Growth Opportunities

No H1B

Responsibilities

Assist engineers, team leaders, IT and marketing as needed as the main point of contact for the office

Maintain and meet project deadlines

Develop and maintain office procedures to keep office running smoothly

Create, proofread and format a variety of engineering related documents, reports, letters, proposals, etc

Scan, copy, print and file documents including but not limited to contracts and proposals

Answer all incoming phone calls, greet and assist walk-in clients and guests

Handl incoming and outgoing mail and packages

Manage and order supplies for office and break room

Schedule appointments, manage schedules for meetings, including ordering lunch when needed and planning office social events

Coordinate corporate events and trainings in the Madison location

Schedule repairs for general office space, equipment and maintenance, and coordinate with vendors and suite landlord

Assist with workstation setup and maintain IT asset inventory, along with onboarding new hires

Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices

Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute

Qualification

Microsoft OfficeOffice AdministrationTeamsPDF editorERP databaseAttention to detailSelf-motivationClear communicationProblem-solving

Required

Associates degree or higher in Office Administration, Business Management, or a related field. Equivalent professional experience will also be considered

Advanced knowledge of Microsoft Office and Outlook required

Valid driver's license and personal vehicle are required for routine office errands (mileage is compensated)

Ability to effectively manage multiple priorities, demonstrate attention to detail, show self-motivation, and communicate clearly across different contexts and audiences

The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role