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Diocese of Austin · 15 hours ago

Front Office Administrative Assistant-Receptionist (Part Time)

Austin,TX,US

Full-time, Part-time

Onsite

Mid Level

3+ years exp

The Diocese of Austin is seeking a faith-filled, bilingual individual to join their parish team as the Front Office Administrative Assistant. This role is essential in creating a welcoming presence for visitors and providing administrative support to the parish office.

Religious Institutions

Culture & Values

Responsibilities

Greet and assist visitors with warmth and hospitality, creating a positive and inviting atmosphere in the parish office (Bilingual)

Answer and direct telephone calls professionally, handle inquiries regarding sacraments, policies, and parish events, and provide accurate and timely information

Assist visitors with sacramental inquiries, receive and manage required documentation, and ensure accurate record-keeping

Provide secretarial and clerical support to priests, staff, and ministry leaders, including correspondence, mail distribution, filing, and project coordination

Schedule Mass intentions and maintain accurate records

Keep the lobby and reception area neat and orderly; manage office equipment, supplies, and maintenance

Assist with the collection of funds for parish initiatives and events, including cash or check donations, raffle ticket sales, and food or material contributions, ensuring all transactions are handled respectfully and accurately

Validate facility bookings made by the administrative team, ensuring ministry leaders have appropriate access to buildings and conference rooms through electronic entry systems or physical keys, and address access-related inquiries or issues as needed

Assist with mailings, copying, and email communication, and take on additional tasks as assigned by the Pastor or Chief Operating Officer

Qualification

Bilingual ProficiencyTechnical ProficiencyCommunication SkillsOrganizational SkillsInterpersonal SkillsDiscretionCatholic FaithValuesSelf-Motivation

Required

Fluency in English and Spanish (speaking, reading, and writing) is required

Knowledge of the structure and teachings of the Roman Catholic Church and a commitment to uphold and reflect its values in all interactions

Strong verbal and written communication skills to engage effectively with clergy, staff, parishioners, and visitors

Skilled in using office productivity software such as Microsoft Office or Google Workspace

A welcoming and empathetic demeanor, with the ability to provide exceptional customer service

Capable of prioritizing tasks, multitasking, and managing time efficiently

Ability to handle sensitive matters and maintain strict confidentiality

A proactive, self-starting attitude, with the ability to work independently and take initiative in solving challenges

Associate's degree in business, communication, English, writing, general studies, journalism, computer science, or a related field, along with at least 3 years of experience in an office setting — OR — at least 6 years of experience as a receptionist or administrative assistant in a professional environment

A valid Texas driver's license

Must remain in compliance with the Diocese of Austin's Ethics and Integrity in Ministry (EIM) policies throughout the duration of employment

Person in this role must be available Monday-Friday from 730am-2pm