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DreamWorks Animation · 21 hours ago

Administrative Assistant, Global Publicity

100 Universal City Plaza, Universal City, CALIFORNIA

Full-time

Hybrid

Entry Level

$58K/yr - $62K/yr

1+ years exp

NBCUniversal is one of the world's leading media and entertainment companies. The Global Publicity team is seeking an Administrative Assistant who will support talent and filmmaker relations while managing schedules, coordinating meetings, and handling travel arrangements for the SVP and VP of Global Publicity.

AnimationFilmMedia and Entertainment

Growth Opportunities

Responsibilities

Handle all aspects of accounting and finance, including vendor registration, PO creation, and reconciliation of P-Cards and invoices

Arrange and manage all filmmaker and talent travel logistics, including commercial flights, private jets, hotels, greeters, cars, and integration into territory tour schedules

Coordinate talent logistics for premieres, junkets, and award ceremonies, including hiring and negotiating rates with hair and makeup artists, managing hospitality, and handling talent on-site

Create and edit talent and filmmaker schedules, ensuring accuracy and alignment with travel and event timelines

Acquire visas for filmmakers and talent when needed, working with consulates and travel teams to meet deadlines

Organize and staff screenings for press, talent, representatives, charities, and tastemakers, including securing tech, press lists, security, parking, and concessions

Create, organize, and distribute press breaks, publicity reports, review summaries, and screening reactions to filmmakers and internal executives

Compile and send out broadcast tune-ins internally and externally to filmmakers

Manage team calendars and event documentation, including film calendars, quote docs, review docs, reaction memos, screening memos, distro lists, contact sheets, status reports, and festival documents

Coordinate meetings and interviews, including booking conference rooms, setting up A/V, connecting phone or Zoom interviews, and distributing notes or recordings

Create and maintain budget grids and breakdowns for assigned titles, track changes, and keep the SVP informed of film budget status

Create and distribute embargo forms for international screenings and events, including junkets and content days

Qualification

Entertainment industry experienceMicrosoft Office proficiencyCommunication skillsDetail-oriented4-year college degreeFlexibilityOrganizational skillsWork under pressure