State University of New York College of Agriculture and Technology at Cobleskill ยท 2 days ago
Administrative Assistant 1/ Administrative Assistant Trainee 1/2 - NY HELPS
Cobleskill, NY
Full-time
Onsite
New Grad, Entry Level
$48K/yr - $58K/yr
0+ years expState University of New York College of Agriculture and Technology at Cobleskill is seeking an Administrative Assistant 1 for the Beard Wellness Center. The role involves providing administrative support, managing appointments, maintaining records, and delivering excellent customer service to students seeking health and counseling services.
Higher Education
Responsibilities
Schedule and manage student appointments for medical and counseling services
Provide oversight for the appointment calendar and schedules for multiple providers
Ensure lobby is open at 8:00 AM
Accurately enter and update student information in the electronic medical records system
Ensure confidentiality, compliance with regulations regarding student health data, and manage EMR interface with campus systems
Assist in tracking expenditures for the Wellness Center's budget
Process purchase orders and track inventory of supplies
Serve as the primary point of contact for students seeking appointments or information about available services
Provide excellent customer service by answering calls, responding to emails, and assisting students in a professional and friendly manner
Provide general information about the Wellness Center's services and policies
Ask sensitive screening questions when appropriate to assist in risk management and appropriate service delivery
Perform general clerical duties, including filing, data entry, and preparation of reports
Assist in organizing and coordinating events, workshops, and outreach activities related to health and wellness
Manage and maintain office supplies, ensuring the Center is well-stocked and organized
Serve as a liaison between the Wellness Center and Information Technology Services (ITS) to ensure the smooth operation of software, systems, and technical resources
Coordinate with the Facilities team to ensure the center is well-maintained and that any facility-related issues are addressed in a timely manner
Assist in the development and updating of forms, templates, and other administrative and clinical documents to ensure efficient operations and ease of use for students and staff
Suggest and implement improvements to office processes to increase efficiency and improve service delivery
Qualification
Required
Eligible for appointment from the Administrative Assistant 1 / Administrative Assistant Trainee list
Eligible for reappointment or transfer into the Administrative Assistant 1 / Administrative Assistant Trainee position
Eligible for promotion from the Office Assistant 2 (Keyboarding) position
For Administrative Assistant 1 - Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
For Administrative Assistant 1 Trainee - Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation
Company
State University of New York College of Agriculture and Technology at Cobleskill
State University of New York College of Agriculture and Technology at Cobleskill is a school of business and liberal arts and sciences.
501-1000 employees
H1B Sponsorship
State University of New York College of Agriculture and Technology at Cobleskill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Andrew Martin
Chief Information Officer
Deborah Veith
Project Director, Liberty Partnerships Program
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