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Prestige Senior Living · 1 day ago

Office Manager - Assisted Living

Bend, OR

Full-time

Onsite

Entry, Mid Level

2+ years exp

Prestige Senior Living is a family-owned and operated organization that focuses on providing care for seniors. The Office Manager is responsible for overseeing the business office operations, including financial management, payroll, and recruitment, while ensuring compliance with company procedures and regulations.

Health Care

Responsibilities

Manage business office systems in accordance with Prestige procedures including completion of daily, weekly and monthly tasks and non-negotiables

Maintain accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), move-ins and census numbers, resident insurance information and financial files, bank deposits, petty cash, resident trust accounts, and mail

Perform routine billing processes by ensuring billing is set up, billed and collected in a timely and accurately manner. Identifies, researches, and corrects billing discrepancies

Manage collections of all receivables according to Prestige procedures and document efforts within billing system. Partners with Executive Director and regional support to problem solve and collect on difficult accounts

Assist with the move-in process for residents by verifying payer source and completion of move in paperwork

Completes month end close within designated timeframe, participates in monthly A/R review and completes necessary reports as required

Manages petty cash and resident trust accounts. Ensures accounts are balanced and update to date according to state regulations and Prestige policy

Maintains personnel and resident files in accordance with all applicable laws, regulations, and Prestige policy and procedure

Assist in the new hire process by posting requisitions, reviewing applicant tracking system, scheduling and conducting interviews, extending offers, completing new hire paperwork, tracking credentials, and onboarding process

Responsible for payroll duties including assigning employee numbers, reviewing time clock entries, collecting time clock edits, entering data into the payroll system, processing PTO/Sick Time, tracking attendance, and running reports. Processes payroll close and submits to central support