FACT Professional Inc · 15 hours ago
Executive Assistant - CPA Firm
Los Angeles, CA
Full-time
Onsite
Entry, Mid Level
2+ years expFACT Professional Inc is a leading CPA firm in the San Fernando Valley seeking an experienced Executive Assistant to support their Company President and Managing Partner. The role involves managing executives' calendars, organizing meetings, handling communications, and performing various administrative tasks to ensure smooth operations.
AccountingBookkeeping and PayrollConsultingFinancial Services
Responsibilities
Manage the executives’ day-to-day calendars, including scheduling, prioritizing sensitive matters, and coordinating meetings
Organize meetings by scheduling, sending reminders, preparing materials, and arranging catering when needed
Handle heavy email and phone communication, including drafting and editing emails, taking messages, and responding on behalf of the executives when appropriate
Prepare memos, letters, reports, and other communications
Welcome visitors and determine the purpose of their visit before directing them appropriately
Maintain accurate corporate records, documents, and reports
Create engagement letters and assist with onboarding new clients
Perform minor accounting and bookkeeping tasks
Coordinate domestic and international travel and prepare detailed itineraries
Assist executives with occasional personal tasks when necessary
Use various software, including word processing, spreadsheets, and presentation tools to prepare reports and special projects
Assist with additional administrative tasks as needed to support executives and the firm
Qualification
Required
2 to 3 years of executive assistant experience
Bachelor's degree or equivalent experience
Excellent verbal and written communication skills
Strong interpersonal skills and ability to work well with executives, staff, and clients
Exceptional attention to detail and high accuracy in all tasks
Strong organizational skills and ability to multitask
Effective time management skills and ability to meet deadlines
Ability to work effectively with minimal supervision
Problem solving and decision-making abilities
Ability to act as a gatekeeper and escalate information when needed
Ability to handle confidential information with proper discretion
Proficiency in Microsoft Office Suite
Skilled in the use of standard office equipment such as copiers, phone systems, and projectors
Benefits
Medical insurance
Vacation, personal, sick, and holiday pay
401k and profit-sharing plan
Stable and growing company
Company
FACT Professional Inc
Here at FACT PROFESSIONAL Inc, we can help you be successful in all of your financial needs.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase