Apply on Employer Site

NBCUniversal · 16 hours ago

Administrative Assistant, Global Publicity

Universal City, CA

Full-time

Hybrid

Entry Level

$58K/yr - $62K/yr

1+ years exp

NBCUniversal is one of the world's leading media and entertainment companies. The Global Publicity team is seeking an Administrative Assistant who is passionate about film and entertainment, focusing on supporting talent and filmmaker relations while managing schedules and coordinating meetings.

BroadcastingMedia and EntertainmentNews

Responsibilities

Handle all aspects of accounting and finance, including vendor registration, PO creation, and reconciliation of P-Cards and invoices

Arrange and manage all filmmaker and talent travel logistics, including commercial flights, private jets, hotels, greeters, cars, and integration into territory tour schedules

Coordinate talent logistics for premieres, junkets, and award ceremonies, including hiring and negotiating rates with hair and makeup artists, managing hospitality, and handling talent on-site

Create and edit talent and filmmaker schedules, ensuring accuracy and alignment with travel and event timelines

Acquire visas for filmmakers and talent when needed, working with consulates and travel teams to meet deadlines

Organize and staff screenings for press, talent, representatives, charities, and tastemakers, including securing tech, press lists, security, parking, and concessions

Create, organize, and distribute press breaks, publicity reports, review summaries, and screening reactions to filmmakers and internal executives

Compile and send out broadcast tune-ins internally and externally to filmmakers

Manage team calendars and event documentation, including film calendars, quote docs, review docs, reaction memos, screening memos, distro lists, contact sheets, status reports, and festival documents

Coordinate meetings and interviews, including booking conference rooms, setting up A/V, connecting phone or Zoom interviews, and distributing notes or recordings

Create and maintain budget grids and breakdowns for assigned titles, track changes, and keep the SVP informed of film budget status

Create and distribute embargo forms for international screenings and events, including junkets and content days

Qualification

Entertainment industry experienceMicrosoft OutlookMicrosoft WordMicrosoft ExcelCommunication skillsDetail-orientedOrganizational skillsWork under pressureFlexibility

Required

1+ years of experience in the entertainment industry

Working knowledge of Microsoft based software: Outlook, Word and Excel

Willingness to work evenings and weekends with short notice and be flexible with hours

Preferred

Experience working with multiple clients, departments, etc

Strong written and communication skills at all levels

Flexibility to maintain ever-changing schedules and itineraries

Extremely detailed oriented and organized

Able to work well under pressure and be flexible in an ever-changing environment

4-year college degree in marketing or related field is preferred

Company

NBCUniversal

Glassdoor4.0

NBCUniversal is a media company that provides entertainment and news development, production, distribution, and marketing services. It is a sub-organization of Comcast.

Founded in 1912

New York, New York, USA

10001+ employees